Administrative Assistant

Position Summary:Assist the Engineering Directors in a variety of Engineering/Administrative functions. Provide assistance to all Engineers and Drafting Personnel. Assist when needed for the release drawings/documents to the customers, shop, vendors. Gather and report to Sales and management information related to the Engineering Consulting projects.Essential Responsibilities:•Provide general office support for deliveries and mails, while coordinating with the building lobby.•Evaluate for appropriate disposition of incoming telephone calls and mail.•Inform engineering staff of meetings and pending action items in a timely manner.•Prepare and distribute all correspondence/reports in a timely manner.•Assist in the preparation of manuals and technical documents as required.•Able to work in TEi DCAP system assisting technical personnel with document posting, procurement packages, DDTS and approval routing process.•Develop new ideas and concept to reduce cost.•Make travel arrangements for all personnel in the engineering department.•Assist engineering department personnel to process expense reports.•Scan project information and transfer microfilm into DCAP.Job Requirements / Skills, Knowledge and Abilities:•High School Diploma•Minimum 2 years' experience•Knowledge of office policies, work standards & ethics•Excellent communication and interpersonal skills, both written and oral.•Must be organized, able to multitask to meet deadlines and be able to work independently•Be advanced in using Microsoft Office, i.e. Word, Excel, Power Point•Able to effectively and timely utilize Microsoft Office software