Program Analyst

Summary The Program Analyst (Space and Activations Program Manager) assumes the lead responsibility for the management and coordination of all activities related to space and activations for the San Francisco VA Medical Center (SFVAMC) and its CBOCs. This support is provided in collaboration and with the cooperation of the Chief of Engineering and key Executive and Leadership Staff. Responsibilities Major Duties and Responsibilities include: Coordination of all major physical moves of programs and staff at the SFVAMC. Analyzes new facility requirements by evaluating existing facility's utilization and planned construction, repair, maintenance, and alteration projects to determine facility's availability, impact on facilities utilization policies, new construction requirements, impact on support facilities (administrative, operational, training, maintenance, storage, etc.), and other engineering related support requirements. Short-term and Long-Term space planning for the SFVAMC including space phasing for projects. Activations planning for all construction or other programmatic-related activities. Coordination, development, and preparation for submittal of all activation requests for the SFVAMC. Coordination with Logistics Service and Engineering Service for the activation of selected off-site space, e.g. Sausalito space, Lease Space. Primary interface to the San Francisco VA Medical Center's Construction Crew for Station Level Project activations. Maintains the Space File in the Automated Engineering Management System/Medical Equipment Reporting System (AEMS/MERS) and supporting supplemental documentation. Maintains the Capital Assets and Facility Management (CAFM) and the Building Information Modeling System (BIM) databases. Maintains and utilizes the Facility Space Plan program for support and planning of projects. Develops Action Plans and Business Cases for capital construction and leasing projects in the annual Strategic Capital Investment Planning (SCIPS) system. Knowledge and ability to independently and effectively use Microsoft Excel, Power Point, Outlook, Word, Access and Vista terminal software. Must be able to create, modify, improve and put in final form any "file" of moderate complexity from start to-finish. Serve as a Contracting Officer's Representative (COR) on allowance analysis and space use contracts for different projects, managing a budget, contractor invoices and tracking expenses related to the any space or moving contracts. Any other duties as assigned. Work Schedule: 8:00am - 4:30pm Virtual: This is not a virtual position. Position Description/PD#: Program Analyst/PD08777A and PD08775A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Valid Driver's License. Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/27/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS11 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Ability to independently plan and organizing space, studies, and teams, coordinating with staff and management, and conducting all phases of the work; Managing a budget, contractor invoices and tracking expense; Coordination of all major physical moves of programs and staff; Reviewing data, presenting alternatives, making recommendations, and assisting with developing problem resolutions; Develops detailed plans, goals, and objectives for the long-range implementation and administration of the programs. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week.. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related (TRANSCRIPT REQUIRED). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a master's degree. (TRANSCRIPT REQUIRED). GS-12 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Ability to to analyze processes/systems in current use; knowledge of high level multidisciplinary Space management and strategic planning related to health care delivery system; space management techniques, tools and software; thorough knowledge and application of various strategic planning and analytic technique. Program development, delivery methodologies and techniques in order to manage, identify, evaluate, recommend and implement program strategies; use of Microsoft Excel, Power Point, Outlook, Word, Access and Vista terminal software; qualitative and quantitative techniques of analyzing and measuring the effectiveness, efficiency, and productivity of program space management practices; use of oral and written communication techniques sufficient to provide information and assistance. Reviewing, validating, maintaining, and updating databases to include CAFM, BIM, and the Space File. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. You will be rated on the following Competencies for this position: Analytical Reasoning Communication Problem Solving Self-Management Technology Awareness Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements and Work Environment: The work is primarily sedentary, although some slight physical effort may be required. There may be some walking, bending, climbing associated with on-site inspections, involving prolonged standing, standing and some activity on rough and uneven surfaces. Work may also require exposure to hazardous materials or conditions which require the wearing of personal protective equipment. There also may be an occasion to carry items, e.g., files, and boxes containing deliverable supplies. Work is normally accomplished in an office setting with recurring exposure to manufacturing, research, outdoor facilities and utilities; it involves regular visits to project sites which may involve exposure to extremes heat or cold, high noise, toxic chemicals, eye hazards, and mechanical hazards Incumbent must be capable of traveling by traditional modes of air or land transportation. This position may require overnight travel. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.