Administrative Assistant

Benefits: Life insurance 401(k) matching Competitive salary Dental insurance Health insurance Paid time off Vision insurance Do you possess the refined presentation and graceful diplomacy to personally serve and support the head dentist and owner? Can you masterfully command and execute our front office operations to create the most value for your patients, coworkers, and business? Would you love to belong to our close-knit community of hard-working and successful women, led by respected dentist and business owner Dr. Yaa McDonald? Then come join the skilled professional team at Joyful Smiles, recognized as a Top Ten Pediatric Dentist by Best Things Illinois. Our offices provide specialized dentistry for children and adolescents in a warm, caring, and child-friendly environment. We are excited to collaborate and grow together with you while serving our valued community Please visit https://www.joyfulsmilespediatricdentistry.com/ to learn more Responsibilities Understanding all aspects of how the office is most efficiently and effectively run Using phone and computer to arrange appointments and manage the office schedule Drafting and editing correspondence and documents for the doctor Researching, compiling, and summarizing information for reports and presentations Inputting and updating information in applications, databases, and spreadsheets Maintaining physical and digital filing systems for staff documents Coordinating logistics, agendas, and documentation for staff meetings and trainings Managing calendars and travel arrangements for staff and doctor Assisting with social media accounts, postings, correspondence, and marketing events Operating and maintaining office equipment and restocking supplies Coordinating with organizational leadership to place orders and pay bills Working with maintenance staff, vendors, and community businesses Ensuring safety and compliance with policies, procedures, and regulations Maintaining a high level of confidentiality and security with sensitive information Setting up coworkers for success by knowing what they need and when they need it Qualifications Welcoming smile, helping hands, and compassionate heart Positive, motivated, and self-directed professional attitude Strong organization, communication, and interpersonal skills Ability to prioritize duties and coordinate workload in a fast-paced environment Dedication to remaining task-oriented and avoiding distractions Consistently reliable time management for self, patients, and staff Integrity and accountability to ensure everything gets done right and on time Dependability to work respectfully in an interdependent team environment Willingness to learn and openness to accepting constructive criticism Patience, understanding, and flexibility in creative problem-solving Emotional intelligence and resilience to tackle new challenges every day Outstanding customer service skills with proven relevant experience Technological proficiency with Microsoft Office and 10 key data entry Administrative experience in a medical office with insurance and EMR Familiarity working with dental software, coding, and billing preferred Benefits Competitive wages ($20-23/hr. depending on experience) Health, Dental, Vision, Life, and Disability Insurance PTO plus 6 federal holidays 401k matched by employer up to 4% (after 1 year) Fun employee outings and team building events Family atmosphere with a positive and supportive work environment Company Culture Detail-Oriented Quality and precision-focused Outcome-Oriented Results-focused with strong performance culture People-Oriented Supportive and fairness-focused Team-Oriented Cooperative and collaborative If you believe that you are the ideal candidate for this position, please respond with a resume AND cover letter explaining why you are the best person for the job