Administrative / HR Manager

Company Overview:

CGS is a small but rapidly growing business, passionate about delivering training, simulations, information technology, networking, courseware development, help desk support, and cleaning services to the U.S. Army, Army National Guard, and Department of Veterans Affairs. As we scale, we are currently seeking a detail-oriented Administrative / HR Manager to join our growing team. This position is integral to ensuring smooth administrative and HR operations, supporting employee relations, and maintaining organizational efficiency. If you're a highly organized professional who values confidentiality and excels in managing multiple responsibilities, we'd love to hear from you.

Location: Purcellville, VA or Remote (TBD)

Employment Type:Initially Part-Time, expected Full-Time within next 12 months

Key Responsibilities:

• Oversee daily administrative operations, ensuring efficiency and alignment with company goals.
• Manage onboarding and offboarding processes, creating a seamless experience for new hires and outgoing employees.
• Act as the primary point of contact and company liaison for internal and external stakeholders.
• Collaborate with the accounting department to reconcile company expenses and ensure financial accuracy.
• Coordinate and schedule company meetings, ensuring effective communication and preparation.
• Maintain and update company records and documentation in compliance with state regulations and policies.
• Manage employee travel logistics, including bookings and itinerary planning.
• Uphold strict confidentiality and security standards for all employee data and company information.

HR Certifications:

• SHRM Certified Professional (SHRM-CP) or SHRM Senior Certified Professional (SHRM-SCP)
• Professional in Human Resources (PHR) or Senior Professional in Human Resources (SPHR)
• Certified Administrative Professional (CAP) for administrative expertise

Experience:

• Prior experience in a dual HR and administrative role or related fields (3-5 years preferred).
• Familiarity with small to medium-sized business operations or start-up environments.

Industry Knowledge:

• Knowledge of federal and state employment laws and HR compliance regulations.
• Experience with payroll and benefits administration.
• Familiarity with handling audits or maintaining compliance with insurance and safety standards.

Technology Skills:

• Proficiency with HRIS (Human Resources Information Systems) such as Insperity iSolve, Workday, ADP, or BambooHR.
• Experience with project management tools (e.g., Asana, Trello, Monday.com).
• Familiarity with document management and digital filing systems.

Soft Skills:

Leadership Abilities:

• Demonstrated ability to lead and mentor administrative or HR staff.
• Conflict resolution and mediation skills.

Analytical Skills:

• Ability to assess processes and propose improvements for operational efficiency.
• Experience with data-driven decision-making or HR metrics tracking (e.g., turnover, employee satisfaction).

Interpersonal Skills:

• Strong emotional intelligence (EQ) to handle employee relations tactfully.
• Exceptional ability to build rapport with employees and leadership at all levels.

Problem-Solving:

• Proactive in identifying issues and implementing solutions effectively.
• Skilled at prioritizing tasks and managing time under pressure.

Additional Skills or Preferences:

Culture Fit:

• Military experience or familiarity with veteran communities
• Demonstrated commitment to creating and sustaining CGS' "Golden Rule Company" workplace culture.

Strategic Thinking:

• Ability to align administrative and HR processes with organizational goals.

Advanced Writing Skills:

• Strong proposal writing, policy drafting, or communication development skills.

Training and Development:

• Experience in planning and implementing employee training programs.

Education: Bachelor's degree in a relevant field.

Requirements:

• Must be a U.S. citizen.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills.
• Proven ability to work independently and collaboratively in a team setting.
• Excellent written and verbal communication skills.

Working Conditions:

• This role can be performed remotely or onsite at our Purcellville, Virginia office, depending on your preference and availability.

Why Join Us?

• Be part of a fast-paced, innovative company with exciting growth opportunities.
• Collaborate with a supportive and driven team.
• Opportunity to take on meaningful work and directly contribute to the company's success.

Commitment to Accessibility:

CGS is committed to providing reasonable accommodation to ensure all qualified applicants, including those with disabilities, can participate in the selection process. If you require specific accommodation to express interest or apply, please let us know.

How to Apply:

Interested candidates should send their resume and a cover letter outlining their qualifications and interest in the role to rburgess@coregsc.com . Applications will be reviewed on a rolling basis.

We are an equal opportunity employer and encourage applications from all backgrounds.