Elizabeth City State University
Administrative Support Associate
Elizabeth City State University, Elizabeth City, North Carolina, us, 27906
Posting Details
Posting SummaryPosition Number6086-0000-0000-531
Classification TitleAdministrative Support Associate
Competency LevelJourney
Working TitleAdministrative Support Associate
DivisionStudent Affairs
Department/UnitStudent Affairs
SectionStudent Affairs (section)
Primary Purpose of Organizational UnitThe Division of Student Affairs fosters student development as well as aids, directs and informs students about services and programs that will expand students' educational experiences and prepare them for diverse lives in local and global communities. The Division of Student Affairs is responsible for many of the outside the classroom/off campus aspects of student life at ECSU, including student engagement and leadership; career development; student accessibility services, residential life, Title IX, community standards, special programs and services, student health & counseling services
Description of WorkThe Administrative Support Associate takes direction and assignment from the executive leadership team for the Division of Student Affairs & University Advancement. This role is responsible for managing front end logistics and coordination of special projects that impacts the entire division. The primary special projects will include research, preparing statistical records used in for high-level presentations, handling information requests, and preparing various correspondence, and coordination of special events and activities. This role will communicate with key stakeholders including current students, participants, and recipients of the resources allocated through DSA-sponsored programs, initiatives and grants. Serves as department liaison, triaging requests and managing targeted information exchange for the Division. This position may also be required to train staff.
Competencies/Knowledge Skills, and Abilities Required in this Position
Communication - Verbal : Responds to questions/issues that deviate from standard operating procedures by determining and consulting appropriate resources such as policies, manuals or other staff. Responds to requests for program and procedural information. Contacts service recipients, vendors, or clients to provide or obtain information. Schedules and coordinates appointments, meetings and events
Communication-Written : Composes written communication with guidance using standard formats. Composes correspondence involving program or operational procedures independently from general instructions or brief summaries.
Office Technology:
Selects, understands and fully applies features of a variety of software programs, machines or office equipment that will produce the desired results.
Work Coordination : Plans and facilitates the support activities of an office or work unit; coordinates with others to complete tasks. May serve as an office coordinator for a work unit.
Problem Solving-
Assesses and may resolve unprecedented problems that require research and review of policy and procedures. Applies judgment for problem resolutions based on delegated authority from supervisor.
Knowledge Program : Understands programs and services to apply this knowledge in problem solving and responding to most questions and inquiries. Uses program knowledge to interface with other offices and organizations.
Information/Records Administration : Records, compiles and summarizes data using established format. Compiles and organizes information from different sources to develop reports and data.
Budget - Monitors and reconciles departmental or program budget and tracks travel and office expenditures.
Minimum Training and ExperienceGraduation from High School; or an equivalent combination of education and experience.
License or Certification Required by Statute or Regulation
Management Preferences
Class Salary Range$33,540-$54,455
Position Recruitment Range$33,540-$40,000
Position CategoryStaff
Position StatusPermanent Full Time
FLSANon Exempt
Work Hours (i.e. 8:00-5:00pm, etc.)8:00 a.m. - 5:00 p.m.
Work Schedule (i.e. Mon-Fri, Rotating Shifts, Etc.)Monday - Friday
Posting Detail InformationPosting NumberSHRA00233P
Job Open Date11/20/2024
Job Close Date12/05/2024
Open Until FilledNo
Special Instructions to ApplicantPlease ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application. Do not write 'see resume' on you application when completing the job duties section.If you answer the supplemental questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers.
SHRA OSHR StatementThis position is Subject to the State Human Resources Act.
Alternate SelectionIf there are no applicants in the pool who meet the competency level (knowledge, skills and abilities) required for the position, management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
AA/EEO StatementElizabeth City State University is an Affirmative Action/Equal Opportunity Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring or the terms and conditions of employment, on the basis of race, color, national origin, religion, sex, gender identity and expression, political affiliation, age, disability, veteran status, genetic information or sexual orientation.
Background Check StatementAny offer of employment to a successful candidate will be conditioned upon the University's receipt of a satisfactory criminal background report.
Eligibility for EmploymentProper documentation of identity and eligibility for employment will be required before the hiring process can be completed. ECSU is an E-Verify participant.
Quicklink for Postinghttps://jobs.ecsu.edu/postings/6938
Posting SummaryPosition Number6086-0000-0000-531
Classification TitleAdministrative Support Associate
Competency LevelJourney
Working TitleAdministrative Support Associate
DivisionStudent Affairs
Department/UnitStudent Affairs
SectionStudent Affairs (section)
Primary Purpose of Organizational UnitThe Division of Student Affairs fosters student development as well as aids, directs and informs students about services and programs that will expand students' educational experiences and prepare them for diverse lives in local and global communities. The Division of Student Affairs is responsible for many of the outside the classroom/off campus aspects of student life at ECSU, including student engagement and leadership; career development; student accessibility services, residential life, Title IX, community standards, special programs and services, student health & counseling services
Description of WorkThe Administrative Support Associate takes direction and assignment from the executive leadership team for the Division of Student Affairs & University Advancement. This role is responsible for managing front end logistics and coordination of special projects that impacts the entire division. The primary special projects will include research, preparing statistical records used in for high-level presentations, handling information requests, and preparing various correspondence, and coordination of special events and activities. This role will communicate with key stakeholders including current students, participants, and recipients of the resources allocated through DSA-sponsored programs, initiatives and grants. Serves as department liaison, triaging requests and managing targeted information exchange for the Division. This position may also be required to train staff.
Competencies/Knowledge Skills, and Abilities Required in this Position
Communication - Verbal : Responds to questions/issues that deviate from standard operating procedures by determining and consulting appropriate resources such as policies, manuals or other staff. Responds to requests for program and procedural information. Contacts service recipients, vendors, or clients to provide or obtain information. Schedules and coordinates appointments, meetings and events
Communication-Written : Composes written communication with guidance using standard formats. Composes correspondence involving program or operational procedures independently from general instructions or brief summaries.
Office Technology:
Selects, understands and fully applies features of a variety of software programs, machines or office equipment that will produce the desired results.
Work Coordination : Plans and facilitates the support activities of an office or work unit; coordinates with others to complete tasks. May serve as an office coordinator for a work unit.
Problem Solving-
Assesses and may resolve unprecedented problems that require research and review of policy and procedures. Applies judgment for problem resolutions based on delegated authority from supervisor.
Knowledge Program : Understands programs and services to apply this knowledge in problem solving and responding to most questions and inquiries. Uses program knowledge to interface with other offices and organizations.
Information/Records Administration : Records, compiles and summarizes data using established format. Compiles and organizes information from different sources to develop reports and data.
Budget - Monitors and reconciles departmental or program budget and tracks travel and office expenditures.
Minimum Training and ExperienceGraduation from High School; or an equivalent combination of education and experience.
License or Certification Required by Statute or Regulation
Management Preferences
Class Salary Range$33,540-$54,455
Position Recruitment Range$33,540-$40,000
Position CategoryStaff
Position StatusPermanent Full Time
FLSANon Exempt
Work Hours (i.e. 8:00-5:00pm, etc.)8:00 a.m. - 5:00 p.m.
Work Schedule (i.e. Mon-Fri, Rotating Shifts, Etc.)Monday - Friday
Posting Detail InformationPosting NumberSHRA00233P
Job Open Date11/20/2024
Job Close Date12/05/2024
Open Until FilledNo
Special Instructions to ApplicantPlease ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application. Do not write 'see resume' on you application when completing the job duties section.If you answer the supplemental questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers.
SHRA OSHR StatementThis position is Subject to the State Human Resources Act.
Alternate SelectionIf there are no applicants in the pool who meet the competency level (knowledge, skills and abilities) required for the position, management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
AA/EEO StatementElizabeth City State University is an Affirmative Action/Equal Opportunity Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring or the terms and conditions of employment, on the basis of race, color, national origin, religion, sex, gender identity and expression, political affiliation, age, disability, veteran status, genetic information or sexual orientation.
Background Check StatementAny offer of employment to a successful candidate will be conditioned upon the University's receipt of a satisfactory criminal background report.
Eligibility for EmploymentProper documentation of identity and eligibility for employment will be required before the hiring process can be completed. ECSU is an E-Verify participant.
Quicklink for Postinghttps://jobs.ecsu.edu/postings/6938