Villanova University
Senior Administrative Assistant, Events
Villanova University, Villanova, Pennsylvania, United States, 19085
Senior Administrative Assistant, Events
Posting Number:
20244221S Position Title:
Senior Administrative Assistant Position Type:
Staff Location:
Villanova, PA Recruitment Type:
Internal/External Applicants Work Schedule:
full-time/12-months Avg Hours Week
Department:
009-Office of Mission and Ministry Position Summary: Part of the Office for Mission and Ministry's dynamic reimagining of itself, this position is part of the division-wide administrative support team, providing senior level administrative support and event management. This position will work collaboratively across all departments of Mission & Ministry with specific emphasis on providing logistical support for events in all departments, including planning, registration, implementation, onsite support, and post-event evaluation. This position also provides secondary support for various office management logistics including basic website updates, publicity, and communications support.This position requires a flexible work schedule and includes regularly scheduled evening responsibilities. This position requires adaptability and the ability to work both independently and creatively in a collaborative environment.The Office for Mission and Ministry (OMM) promotes and supports the Augustinian Catholic mission of the University with particular attention to the Augustinian charism and spirituality, with a concern for building community that is inclusive, respects and celebrates diversity, and fosters an atmosphere that demonstrates care for our common home. These core values are integral to Villanova's Augustinian Catholic mission and OMM's stewardship of the mission. It is OMM's firm desire to be a model of diversity, equity, and inclusion in hiring and programming at Villanova. The Office for Mission and Ministry welcomes and encourages applications from people of all backgrounds and identities who share these values and a desire to promote them across the university. Duties and Responsibilities: OMM Event Management
For events designated by the Office of the Vice President Office Manager:
Create and manage event registration forms, invitations, reminders for OMM events, including OMM signature events and lectures, Center for Faith and Learning luncheons and dinners, Sustainability Team Events, Catholic Social Teaching Faculty Workshops, Augustinian Charism Events, and othersCoordinate with University partners to execute successful events, such as Catering, Facilities, Public Safety, Academic departments, and other University divisionsLogistical Support for Special Events-Travel/Hotel/Air/LimoCoordinate Stipend Payments for Guest Speakers
Coordinate food and catering orders for events across all OMM centersServe as OMM liaison to University Event Coordinators' NetworkOMM Event Support:
Coordinate logistics for all-staff internal events (breakfast/lunch meetings, welcome events for new staff, Mission Development Day, etc.)Support individual events organized by OMM staff through setup, breakdown, supplies inventory, and transportationPublicity and Communications
Provides Secondary Support to Director of Communications and Data and Visual Content ManagerCoordinate OMM event calendar and reconcile with University Events CalendarAdministrative
Work as an integral member of four-person OMM Admin Team to provide quality administrative and operational support throughout the divisionAttend and actively participate in Staff and Team meetingsAttend professional, retreat, evaluation, and planning meetingsMeet with Supervisor on a regular basisOther Duties:
Perform additional duties and assist with projects as assignedMinimum Qualifications: Formal Education
High School or GED requiredWork Experience
5-7 years working in an office settingSpecific Job Knowledge
Proficiency in using Microsoft Office Suite programs, Outlook, internet browsers, Adobe Suite programs and SharePointExcellent organizational skillsStrong interpersonal and written communication skillsStrong analytic skillsAbility to multi-task effectively with the highest level of confidentialityTake initiative and willingly assume responsibilitiesAbility to handle confidential information with discretionPreferred Qualifications: Work Experience
Bachelor's degree2-3 years of event management experienceExperience working in higher educationPhysical Requirements and/or Unusual Work Hours:
Tools, machinery and equipment used: General office equipmentEnvironmental conditions: General office environment.Physical requirements: Lifting boxes and items up to 30 pounds. Standing and walking for extended periods of time. Sitting at a desk for extended periods of time.Special Message to Applicants: In addition to your resume and cover letter, please submit two written statements: A Statement of Contribution to Mission and Statement of Contribution to DEI. You may find more information on our website about the University's Mission and commitment to DEI. Posting Date:
11/18/2024 Closing Date (11:59pm ET):
12/15/2024 Salary Posting Information:
Commensurate with experience. Salary Band:
12 Job Classification:
non-exempt To apply, visit:
https://jobs.villanova.edu/postings/30274jeid-3ad244750ca1524196f5f5210657c8e1
Posting Number:
20244221S Position Title:
Senior Administrative Assistant Position Type:
Staff Location:
Villanova, PA Recruitment Type:
Internal/External Applicants Work Schedule:
full-time/12-months Avg Hours Week
Department:
009-Office of Mission and Ministry Position Summary: Part of the Office for Mission and Ministry's dynamic reimagining of itself, this position is part of the division-wide administrative support team, providing senior level administrative support and event management. This position will work collaboratively across all departments of Mission & Ministry with specific emphasis on providing logistical support for events in all departments, including planning, registration, implementation, onsite support, and post-event evaluation. This position also provides secondary support for various office management logistics including basic website updates, publicity, and communications support.This position requires a flexible work schedule and includes regularly scheduled evening responsibilities. This position requires adaptability and the ability to work both independently and creatively in a collaborative environment.The Office for Mission and Ministry (OMM) promotes and supports the Augustinian Catholic mission of the University with particular attention to the Augustinian charism and spirituality, with a concern for building community that is inclusive, respects and celebrates diversity, and fosters an atmosphere that demonstrates care for our common home. These core values are integral to Villanova's Augustinian Catholic mission and OMM's stewardship of the mission. It is OMM's firm desire to be a model of diversity, equity, and inclusion in hiring and programming at Villanova. The Office for Mission and Ministry welcomes and encourages applications from people of all backgrounds and identities who share these values and a desire to promote them across the university. Duties and Responsibilities: OMM Event Management
For events designated by the Office of the Vice President Office Manager:
Create and manage event registration forms, invitations, reminders for OMM events, including OMM signature events and lectures, Center for Faith and Learning luncheons and dinners, Sustainability Team Events, Catholic Social Teaching Faculty Workshops, Augustinian Charism Events, and othersCoordinate with University partners to execute successful events, such as Catering, Facilities, Public Safety, Academic departments, and other University divisionsLogistical Support for Special Events-Travel/Hotel/Air/LimoCoordinate Stipend Payments for Guest Speakers
Coordinate food and catering orders for events across all OMM centersServe as OMM liaison to University Event Coordinators' NetworkOMM Event Support:
Coordinate logistics for all-staff internal events (breakfast/lunch meetings, welcome events for new staff, Mission Development Day, etc.)Support individual events organized by OMM staff through setup, breakdown, supplies inventory, and transportationPublicity and Communications
Provides Secondary Support to Director of Communications and Data and Visual Content ManagerCoordinate OMM event calendar and reconcile with University Events CalendarAdministrative
Work as an integral member of four-person OMM Admin Team to provide quality administrative and operational support throughout the divisionAttend and actively participate in Staff and Team meetingsAttend professional, retreat, evaluation, and planning meetingsMeet with Supervisor on a regular basisOther Duties:
Perform additional duties and assist with projects as assignedMinimum Qualifications: Formal Education
High School or GED requiredWork Experience
5-7 years working in an office settingSpecific Job Knowledge
Proficiency in using Microsoft Office Suite programs, Outlook, internet browsers, Adobe Suite programs and SharePointExcellent organizational skillsStrong interpersonal and written communication skillsStrong analytic skillsAbility to multi-task effectively with the highest level of confidentialityTake initiative and willingly assume responsibilitiesAbility to handle confidential information with discretionPreferred Qualifications: Work Experience
Bachelor's degree2-3 years of event management experienceExperience working in higher educationPhysical Requirements and/or Unusual Work Hours:
Tools, machinery and equipment used: General office equipmentEnvironmental conditions: General office environment.Physical requirements: Lifting boxes and items up to 30 pounds. Standing and walking for extended periods of time. Sitting at a desk for extended periods of time.Special Message to Applicants: In addition to your resume and cover letter, please submit two written statements: A Statement of Contribution to Mission and Statement of Contribution to DEI. You may find more information on our website about the University's Mission and commitment to DEI. Posting Date:
11/18/2024 Closing Date (11:59pm ET):
12/15/2024 Salary Posting Information:
Commensurate with experience. Salary Band:
12 Job Classification:
non-exempt To apply, visit:
https://jobs.villanova.edu/postings/30274jeid-3ad244750ca1524196f5f5210657c8e1