City of Boca Raton, FL
Financial Manager
City of Boca Raton, FL, Boca Raton, Florida, us, 33481
Salary:
$74,068.00 - $95,000.00 Annually
Location :
Boca Raton, FL
Job Type:
Full-Time
Job Number:
04039
Department:
Municipal Services
Division:
Administration 44/11001
Opening Date:
11/19/2024
Closing Date:
11/26/2024 11:59 PM Eastern
FLSA:
Exempt
Bargaining Unit:
X
Job Description
Working within Municipal Services, this role is responsible for department financial monitoring, planning, and analysis that includes general operational budget, user fee analysis, and city-wide electrical utility expenditure forecasting and analysis. Provides overall financial monitoring and compliance review for a >$60M capital improvement project (CIP) program that includes working with Construction Inspectors and Project Managers on expenditure tracking, compliance requirements and review, funding source compliance, and reporting. Collaborates on monitoring of CIPs managed within Municipal Services across the City, ensuring proper budget allocation of funds received from varying sources, project accounting, and ability to effectively use an ERP system to establish streamlined project budgeting, costing, and forecasting. Acts as the department liaison with Financial Services and Office of Management and Budget; assists department operations with overall budget planning and development.
Essential Functions
Assists with preparation of annual departmental budget; 3-year budget forecast for expenditures and revenues; and preparation of 6-year capital improvement budgetLeads and collaborates with departmental staff to compile and develop operational budget; creates detailed analysis and forecasting to support requests.Conducts analysis and develops projections associated with fleet vehicle fuel expenditures.Evaluates current expenditures and develops a forecast for budgeting city-wide facility electrical utilities.Evaluates operating and fixed costs, including depreciation, new vehicle purchase, maintenance, and other expenditures, in order to develop a recommendation and prepare justification to determine the Sanitation user fees.Reviews monthly expenditures and revenue reports, researches and provides explanations for variances from projections.Conducts project financial management to include receipt of all invoices and proper project assignment, performs on-going monitoring of project expenditures to ensure year-end reconciliation, establishes standards for invoicing and purchase orders, and develops standard operating procedures for contract management.Ensures adherence to multiple funding source requirements, including grant funding, and prepares analysis required for reporting.Evaluates various financial resources for project funding.Ensures proper financial and budget management of projects within an ERP Project Financial Management system; includes proper allocation of project funds to accounts, project costing with accurate tracking of obligations and commitments, and maintaining financial project progress and forecasting.Generates and maintains a variety of standard and ad hoc reports.Gathers data and analyze results using statistical techniques.Develops and implements data collection systems, quality control methods and other strategies based on best practices to optimize statistical and budget efficiency and data integrity.Perform audits of systems and develops and implements quality control methods;Summarize/translate report data into organized and useable/actionable content to drive strategic decision making.Recommends process improvements; Identify and analyze and interpret trends or patterns in data sets.Works closely with management to prioritize business and information needs.Coordinates the development of new programs within the department.Knowledge, Skills and Abilities
Knowledge of laws and regulations related to Municipal Government functions, project funding requirements, and financial compliance.Ability to complete multiple tasks with competing priorities.Detail oriented with ability to produce polished and accurate work products.Ability to research and analyze a variety of data, perform technical calculations, prepare reports, and make recommendations based upon findings. Ability to analyze and recommend process and system design changes and upgrades.Experience in cost/financial analysis, forecasting, and budgeting.Advanced knowledge of Microsoft Excel.Ability to effectively administer and manipulate a Enterprise Resource Planning system for Project Financial management.Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy.Adept at queries, report writing and presenting findings.Ability to design, implement and maintain audit programs related to data integrity,Ability to work independently with high initiative while also being comfortable working as a team member.Strong interpersonal skills.Strong technology skills.Excellent written and verbal communications skills.Demonstrated experience handling sensitive and confidential information appropriately.Minimum and Preferred Qualifications
EDUCATION AND EXPERIENCE
Bachelor's degree from an accredited college or university with a major in Business Administration, Public Administration, Finance, Accounting, Statistics, Economics, Applied Mathematics, or related field is required.Minimum of four (4) years of progressively responsible professional experience in budgetary/financial process performing data/cost/financial analysis and creating reports and metrics; experience in local government strongly preferred.Advanced knowledge of Microsoft Excel required.SPECIAL REQUIREMENTS :
Possession of a valid State of Florida Class "E" driver's license with no more than six (6) points in the last three (3) years.POST-OFFER BACKGROUND REQUIREMENTS:
The background check process for this position may include:
Criminal Background CheckEmployment VerificationReference ChecksMotor Vehicles Report (MVR) CheckEducational Verification
Job description specifications are intended to present an illustrative description of the range of duties, the scope of responsibility and the required level of knowledge, skills and abilities necessary to describe the primary functions of the job. Specifications are not intended to reflect all duties performed by the employees in each position assigned to the class. Individuals may perform other duties as needed, including work in other functional areas to cover absences or relief, to equalize peak work periods, or to otherwise balance the workload as required by business necessity.
The City of Boca Raton is an Equal Opportunity, Inclusive, Veteran's Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.
BENEFITS SUMMARYFull-Time Non-Bargaining Employees
ANNUAL LEAVE:
Shall accrue prior to an employee attaining permanent status in the classified service, and may be used after six (6) months of employment at the sole discretion of the Department Head, but it shall not be paid out upon resignation or termination unless the employee has attained permanent status (one full year). The maximum accrual is 360 hours.
Year of ServiceAccrual0 to 5 full years8 hours per month5 to 10 full years10 hours per month10 to 15 full years12 hours per month15 full years and over14 hours per month
CASH OUT OF ANNUAL LEAVE : Employees who have attained permanent status shall be permitted to cash out up to forty (40) hours of accrued and unused Annual Leave, either in a single lump sum payment or two or more partial payments, each fiscal year.
SICK LEAVE:
8 hours per month. Any hours in excess of 960 will be paid off annually at 50%. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows:
Years of servicePercentageLess than 2 full years0%2 to 5 full years10%5 to 10 full years20%10 full years or more30%Retirement (normal, early or disability)50%
HEALTH INSURANCE (Premiums) : Employee Medical (Base Plan) - Paid 100% by City. Employee contributions are required for the buy up employee coverage plans. Employee Dental (DHMO or Basic PPO Plan) & Vision (Basic Plan) paid 100% by City. Employee contributions are required for the Employee + Dependent(s) for the Medical, Dental, & Vision Plan.
CONTINUOUS SERVICE BENEFIT:
As of December 1 each year - Paid during the month of December.
Year of ServiceBenefit5 to 10 full years$600 annually10 to 15 full years$800 annually15 full years and over$1,100 annually
RETIREMENT PLANS : The two pension/retirement options are listed below:
An option to enroll in a Defined Contribution Retirement Plan. The Defined Contribution Retirement Plan will not require a mandatory contribution. The City will contribute seven (7%) percent of the annual base wages annually. The vesting period for this plan shall be one (1) year from date of hire in the classified service, which coincides with your one-year probationary period.An option to enroll in a Defined Benefit Retirement Plan option is available. There is a ten (10) year vesting period with a multiplier of 2.00% at normal retirement and a mandatory seven and three-quarters (7.75%) percent employee contribution.The two (2) options will be fully explained prior to an irrevocable selection.Optional:
457 Deferred Compensation Savings Plan is available.
HOLIDAYS:
15 per year: 12 recognized holidays and 3 floating days which are allocated for the fiscal year beginning October 1, to all 8 hour per day employees. Employees hired between October 1 and March 31 shall receive 3 floating holidays. Employees hired between April 1 and September 30 shall receive 1.5 floating holidays. Floating holidays must be used within the fiscal year. Non-task employees working 10-hour days receive 10, 10-hour paid holidays but do not receive floating holidays.
FUNERAL LEAVE : Up to 3 workdays - In State; Up to 5 workdays - Out of State
TUITION REIMBURSEMENT:
Full-time employees are eligible for tuition reimbursement as outlined in the City's Tuition Reimbursement Policy which is available in Human Resources and subject to the availability of departmental funds.
MILITARY LEAVE:
Members in military reserve units who attend annual training are entitled to paid leave not to exceed 30 days each calendar year.
EAP:
Employees, spouses, and eligible dependents have access to five (5) face-to-face sessions with a counselor through Cigna's Employee Assistance Program (EAP). Services include assistance with legal, financial, parenting, elder care, pet care, and identity theft.
01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?
YesNo
02
Do you possess a valid State of Florida Class "E" driver's license with no more than six (6) points in the last three (3) years prior to employment?
YesNo
03
What is the highest level of education that you have completed? NOTE: Proof of education is a required condition of employment.
Less than High SchoolHigh School Diploma or GEDTrade or Vocational SchoolAssociates Degree or 60 credits of college coursesBachelors DegreeMasters DegreeDoctoral Degree
04
What area of study is your education?
05
How many years of progressively responsible professional experience do you have in budgetary and financial processes, including data, cost, and financial analysis, as well as creating reports and metrics?
No related experience.Less than 4 years of experience4 years of experience4 years or more
06
Please describe any work experience you have with the budgetary/financial process performing data/cost/financial analysis and creating reports and metrics.This experience must be clearly listed on your application work history. NOTE: "See Resume" will not be considered as a valid response. If you have no previous experience, please state "N/A"
07
Please describe any work experience you have in the preparation and maintenance of municipal fiscal, accounting, operating and capital improvement budget records. This experience must be clearly listed on your application work history. NOTE: "See Resume" will not be considered as a valid response. If you have no previous experience, please state "N/A"
08
Do you possess budget experience within a public, municipal or government environment?
YesNo
09
To be considered for employment with the City of Boca Raton, applicants must provide at least ten (10) years of continuous history. Did you account for the last ten (10) year period including all employment, periods of inactivity, school and/or retirement?
YesNo
Required Question
$74,068.00 - $95,000.00 Annually
Location :
Boca Raton, FL
Job Type:
Full-Time
Job Number:
04039
Department:
Municipal Services
Division:
Administration 44/11001
Opening Date:
11/19/2024
Closing Date:
11/26/2024 11:59 PM Eastern
FLSA:
Exempt
Bargaining Unit:
X
Job Description
Working within Municipal Services, this role is responsible for department financial monitoring, planning, and analysis that includes general operational budget, user fee analysis, and city-wide electrical utility expenditure forecasting and analysis. Provides overall financial monitoring and compliance review for a >$60M capital improvement project (CIP) program that includes working with Construction Inspectors and Project Managers on expenditure tracking, compliance requirements and review, funding source compliance, and reporting. Collaborates on monitoring of CIPs managed within Municipal Services across the City, ensuring proper budget allocation of funds received from varying sources, project accounting, and ability to effectively use an ERP system to establish streamlined project budgeting, costing, and forecasting. Acts as the department liaison with Financial Services and Office of Management and Budget; assists department operations with overall budget planning and development.
Essential Functions
Assists with preparation of annual departmental budget; 3-year budget forecast for expenditures and revenues; and preparation of 6-year capital improvement budgetLeads and collaborates with departmental staff to compile and develop operational budget; creates detailed analysis and forecasting to support requests.Conducts analysis and develops projections associated with fleet vehicle fuel expenditures.Evaluates current expenditures and develops a forecast for budgeting city-wide facility electrical utilities.Evaluates operating and fixed costs, including depreciation, new vehicle purchase, maintenance, and other expenditures, in order to develop a recommendation and prepare justification to determine the Sanitation user fees.Reviews monthly expenditures and revenue reports, researches and provides explanations for variances from projections.Conducts project financial management to include receipt of all invoices and proper project assignment, performs on-going monitoring of project expenditures to ensure year-end reconciliation, establishes standards for invoicing and purchase orders, and develops standard operating procedures for contract management.Ensures adherence to multiple funding source requirements, including grant funding, and prepares analysis required for reporting.Evaluates various financial resources for project funding.Ensures proper financial and budget management of projects within an ERP Project Financial Management system; includes proper allocation of project funds to accounts, project costing with accurate tracking of obligations and commitments, and maintaining financial project progress and forecasting.Generates and maintains a variety of standard and ad hoc reports.Gathers data and analyze results using statistical techniques.Develops and implements data collection systems, quality control methods and other strategies based on best practices to optimize statistical and budget efficiency and data integrity.Perform audits of systems and develops and implements quality control methods;Summarize/translate report data into organized and useable/actionable content to drive strategic decision making.Recommends process improvements; Identify and analyze and interpret trends or patterns in data sets.Works closely with management to prioritize business and information needs.Coordinates the development of new programs within the department.Knowledge, Skills and Abilities
Knowledge of laws and regulations related to Municipal Government functions, project funding requirements, and financial compliance.Ability to complete multiple tasks with competing priorities.Detail oriented with ability to produce polished and accurate work products.Ability to research and analyze a variety of data, perform technical calculations, prepare reports, and make recommendations based upon findings. Ability to analyze and recommend process and system design changes and upgrades.Experience in cost/financial analysis, forecasting, and budgeting.Advanced knowledge of Microsoft Excel.Ability to effectively administer and manipulate a Enterprise Resource Planning system for Project Financial management.Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy.Adept at queries, report writing and presenting findings.Ability to design, implement and maintain audit programs related to data integrity,Ability to work independently with high initiative while also being comfortable working as a team member.Strong interpersonal skills.Strong technology skills.Excellent written and verbal communications skills.Demonstrated experience handling sensitive and confidential information appropriately.Minimum and Preferred Qualifications
EDUCATION AND EXPERIENCE
Bachelor's degree from an accredited college or university with a major in Business Administration, Public Administration, Finance, Accounting, Statistics, Economics, Applied Mathematics, or related field is required.Minimum of four (4) years of progressively responsible professional experience in budgetary/financial process performing data/cost/financial analysis and creating reports and metrics; experience in local government strongly preferred.Advanced knowledge of Microsoft Excel required.SPECIAL REQUIREMENTS :
Possession of a valid State of Florida Class "E" driver's license with no more than six (6) points in the last three (3) years.POST-OFFER BACKGROUND REQUIREMENTS:
The background check process for this position may include:
Criminal Background CheckEmployment VerificationReference ChecksMotor Vehicles Report (MVR) CheckEducational Verification
Job description specifications are intended to present an illustrative description of the range of duties, the scope of responsibility and the required level of knowledge, skills and abilities necessary to describe the primary functions of the job. Specifications are not intended to reflect all duties performed by the employees in each position assigned to the class. Individuals may perform other duties as needed, including work in other functional areas to cover absences or relief, to equalize peak work periods, or to otherwise balance the workload as required by business necessity.
The City of Boca Raton is an Equal Opportunity, Inclusive, Veteran's Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.
BENEFITS SUMMARYFull-Time Non-Bargaining Employees
ANNUAL LEAVE:
Shall accrue prior to an employee attaining permanent status in the classified service, and may be used after six (6) months of employment at the sole discretion of the Department Head, but it shall not be paid out upon resignation or termination unless the employee has attained permanent status (one full year). The maximum accrual is 360 hours.
Year of ServiceAccrual0 to 5 full years8 hours per month5 to 10 full years10 hours per month10 to 15 full years12 hours per month15 full years and over14 hours per month
CASH OUT OF ANNUAL LEAVE : Employees who have attained permanent status shall be permitted to cash out up to forty (40) hours of accrued and unused Annual Leave, either in a single lump sum payment or two or more partial payments, each fiscal year.
SICK LEAVE:
8 hours per month. Any hours in excess of 960 will be paid off annually at 50%. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows:
Years of servicePercentageLess than 2 full years0%2 to 5 full years10%5 to 10 full years20%10 full years or more30%Retirement (normal, early or disability)50%
HEALTH INSURANCE (Premiums) : Employee Medical (Base Plan) - Paid 100% by City. Employee contributions are required for the buy up employee coverage plans. Employee Dental (DHMO or Basic PPO Plan) & Vision (Basic Plan) paid 100% by City. Employee contributions are required for the Employee + Dependent(s) for the Medical, Dental, & Vision Plan.
CONTINUOUS SERVICE BENEFIT:
As of December 1 each year - Paid during the month of December.
Year of ServiceBenefit5 to 10 full years$600 annually10 to 15 full years$800 annually15 full years and over$1,100 annually
RETIREMENT PLANS : The two pension/retirement options are listed below:
An option to enroll in a Defined Contribution Retirement Plan. The Defined Contribution Retirement Plan will not require a mandatory contribution. The City will contribute seven (7%) percent of the annual base wages annually. The vesting period for this plan shall be one (1) year from date of hire in the classified service, which coincides with your one-year probationary period.An option to enroll in a Defined Benefit Retirement Plan option is available. There is a ten (10) year vesting period with a multiplier of 2.00% at normal retirement and a mandatory seven and three-quarters (7.75%) percent employee contribution.The two (2) options will be fully explained prior to an irrevocable selection.Optional:
457 Deferred Compensation Savings Plan is available.
HOLIDAYS:
15 per year: 12 recognized holidays and 3 floating days which are allocated for the fiscal year beginning October 1, to all 8 hour per day employees. Employees hired between October 1 and March 31 shall receive 3 floating holidays. Employees hired between April 1 and September 30 shall receive 1.5 floating holidays. Floating holidays must be used within the fiscal year. Non-task employees working 10-hour days receive 10, 10-hour paid holidays but do not receive floating holidays.
FUNERAL LEAVE : Up to 3 workdays - In State; Up to 5 workdays - Out of State
TUITION REIMBURSEMENT:
Full-time employees are eligible for tuition reimbursement as outlined in the City's Tuition Reimbursement Policy which is available in Human Resources and subject to the availability of departmental funds.
MILITARY LEAVE:
Members in military reserve units who attend annual training are entitled to paid leave not to exceed 30 days each calendar year.
EAP:
Employees, spouses, and eligible dependents have access to five (5) face-to-face sessions with a counselor through Cigna's Employee Assistance Program (EAP). Services include assistance with legal, financial, parenting, elder care, pet care, and identity theft.
01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?
YesNo
02
Do you possess a valid State of Florida Class "E" driver's license with no more than six (6) points in the last three (3) years prior to employment?
YesNo
03
What is the highest level of education that you have completed? NOTE: Proof of education is a required condition of employment.
Less than High SchoolHigh School Diploma or GEDTrade or Vocational SchoolAssociates Degree or 60 credits of college coursesBachelors DegreeMasters DegreeDoctoral Degree
04
What area of study is your education?
05
How many years of progressively responsible professional experience do you have in budgetary and financial processes, including data, cost, and financial analysis, as well as creating reports and metrics?
No related experience.Less than 4 years of experience4 years of experience4 years or more
06
Please describe any work experience you have with the budgetary/financial process performing data/cost/financial analysis and creating reports and metrics.This experience must be clearly listed on your application work history. NOTE: "See Resume" will not be considered as a valid response. If you have no previous experience, please state "N/A"
07
Please describe any work experience you have in the preparation and maintenance of municipal fiscal, accounting, operating and capital improvement budget records. This experience must be clearly listed on your application work history. NOTE: "See Resume" will not be considered as a valid response. If you have no previous experience, please state "N/A"
08
Do you possess budget experience within a public, municipal or government environment?
YesNo
09
To be considered for employment with the City of Boca Raton, applicants must provide at least ten (10) years of continuous history. Did you account for the last ten (10) year period including all employment, periods of inactivity, school and/or retirement?
YesNo
Required Question