Administrative Assistant Student Life Office

Department: Student Life Job Status: Full-time FLSA Status: Non-exempt Reports To: Vice President of Student Life Grade/Level: Amount of Travel Required: No travel required Work Schedule: 8:00am - 5:00pm Positions Supervised: Work study students in Student Life Office POSITION SUMMARY The Administrative Assistant provides organizational and administrative support to staff members in the Student Life Office. Duties include clerical, receptionist, project-based work, and housing assistance. In addition, the Administrative Assistant is the initial contact person in the Student Life Office for all walk-in and telephone inquiries. She/he projects a professional image that complements the mission of Benedictine College through in-person and phone interaction. Start date: January 6th, 2025 ESSENTIAL FUNCTIONS Provide administrative office support including managing appointments and calendars, setting up meetings, processing incoming mail, maintaining office supplies, contacting vendors, and assisting with photocopying, faxing, mailing, filing, word processing, and other clerical requests. Manage telephone calls and visits from students, parents, faculty, staff, employers, and community leaders. Enter computer data and utilize the college database to retrieve student information. Supervise and train work study students and assign jobs and evaluate/inspect their work. Oversee one-card system and take pictures for student and staff ID cards. Process expense reports, receipts, bills, and student fines and file documents accordingly. Process building damage and check out charges at the end of the semester/year. Assist in the preparation of materials for Student Life Office mailings, meetings, and campus activities. Compose agenda and minutes for Student Life Office staff meetings. Assist in the coordination of campus-wide events sponsored by the Student Life Office, (i.e., SOAR, Move-In Days, Leadership Seminar, Room Draw, etc.) Communicate and collaborate with other college offices regarding various student issues (i.e., meal plans, business affairs, mail room concerns, etc.) Respond to staff requests for administrative support as needed. Perform other related duties as required or assigned. Requirements POSITION QUALIFICATIONS Competency Statement(s) Understanding and acceptance of Catholic and Benedictine values Ability to perform work accurately and thoroughly Always demonstrate a professional attitude. Ability to relate effectively with students, parents, faculty and staff Excellent oral, written and interpersonal skills as well as proven organizational skills Computer skills including word processing, e-mail and database software Promptness and regular attendance are essential Education High School diploma required; College degree preferred Experience Two to three years of office experience preferred PHYSICAL DEMANDS Physical Abilities Stand O Walk O Sit C Handling / Fingering O Reach Outward O Reach Above Shoulder O Climb N Crawl N Squat or Kneel O Bend O Push / Pull 12 lbs or less O 13-25 lbs O 26-40 lbs N 41-100 lbs N Lift /Carry 10 lbs or less O 11-20 lbs O 21-50 lbs N 51-100 lbs N Over 100 lbs N N (Not Applicable) Activity is not applicable to this occupation. O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5 hrs/day) F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5 hrs/day) C (Constantly) Occupation requires this activity more than 66% of the time (5.5 hrs/day) EOE