AEG
Event Coordinator|Part-time|Donald L.Tucker Civic Center
AEG, Tallahassee, Florida, us, 32318
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Overview
Under the direct supervision of the Director of Events, the Event Coordinator will assist in the coordination of their assigned events from the advance planning stages through the end of the event and event settlement. In addition to coordinating assigned events, this position will assist with the event management of other large-scale events such as basketball games, concerts, and other venue functions. The Coordinator will also assist in development and implementation of event department policies, programs and procedures.
This role will pay an hourly rate between $19.50 to $20.00
Benefits for PT roles: 401(k) savings plan and 401(k) matching.
EVERGREEN ROLE: Applications are accepted on an ongoing basis; there is no application deadline.
ResponsibilitiesCoordinate all aspects of events that are assigned by Director of EventsThoroughly describe the venue's services and outline how the services are coordinated to clientsAssist clients with event logistics and suggest the most effective ways to use the facility for specific types of event functionsDesign set up diagrams in AutoCAD program based off event needs for approval by the clientWork with the Operations Department to ensure all events are set up to the client's specifications and that all fire codes and safety regulations are being followed.Communicate with Director of Food and Beverage, Chefs and Catering Manager on needs of each eventCreate and distribute detailed Event Data Sheets prior to every eventCoordinate and provide clear, concise, and timely communication with building staff of all requirements necessary for events by preparing and distributing detailed Event Data Sheets, diagrams, and event staffing requirements for each assigned eventUpdate event estimates, as needed, to send to the client and complete a final settlement upon completion of each eventHave the ability to problem solve, make quick decisions and delegate responsibility while remaining professional and pleasant in the midst of stressfulAssist the event director with processing of biweekly Events Department payroll to HRComplete all duties with a customer service focus through teamwork & dedication to Oak View Group's mission and principlesOther duties as assignedQualifications
Experience coordinating banquets, tradeshows, conferences, meetings and/or weddings preferredMinimum of 1 year of experience working in a public assembly facility including supervisory responsibilityBachelor's degree from an accredited college or university with major course work in facility management, hospitality management, business management, or another related field preferredCommunicate clearly and concisely in the English language, both orally and in writing is requiredWork a flexible schedule including long days, late nights, early mornings, weekends and holidaysMust possess strong organizational skills, attention to detail and the ability to function and meet strict deadlines in a fast-paced environmentMust demonstrate a positive, professional and customer-focused attitudeMust have computer skills in Microsoft Office applications and word processing, spreadsheets, presentations and internet softwareKnowledge of AutoCAD is preferred
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands:
While performing the essential duties of this job, the employee constantly operates a computer and other office devices such as telephones, copy machines, fax machines, etc.; occasionally moves about inside the office to access storage areas, cabinets and office machinery; constantly communicates via telephone, email and in-person with others to exchange information to clients, part time staff and co-workers; constantly moves around the facility before, during and after events to observe, report, supervise staff and provide excellent service to clients.Work Environment:
The duties of this position are performed primarily in doors and occasionally outdoors in all types of weather conditions. The noise level in the work environment is usually minimal to moderate during non- event days and moderate to loud during event days.
Overview
Under the direct supervision of the Director of Events, the Event Coordinator will assist in the coordination of their assigned events from the advance planning stages through the end of the event and event settlement. In addition to coordinating assigned events, this position will assist with the event management of other large-scale events such as basketball games, concerts, and other venue functions. The Coordinator will also assist in development and implementation of event department policies, programs and procedures.
This role will pay an hourly rate between $19.50 to $20.00
Benefits for PT roles: 401(k) savings plan and 401(k) matching.
EVERGREEN ROLE: Applications are accepted on an ongoing basis; there is no application deadline.
ResponsibilitiesCoordinate all aspects of events that are assigned by Director of EventsThoroughly describe the venue's services and outline how the services are coordinated to clientsAssist clients with event logistics and suggest the most effective ways to use the facility for specific types of event functionsDesign set up diagrams in AutoCAD program based off event needs for approval by the clientWork with the Operations Department to ensure all events are set up to the client's specifications and that all fire codes and safety regulations are being followed.Communicate with Director of Food and Beverage, Chefs and Catering Manager on needs of each eventCreate and distribute detailed Event Data Sheets prior to every eventCoordinate and provide clear, concise, and timely communication with building staff of all requirements necessary for events by preparing and distributing detailed Event Data Sheets, diagrams, and event staffing requirements for each assigned eventUpdate event estimates, as needed, to send to the client and complete a final settlement upon completion of each eventHave the ability to problem solve, make quick decisions and delegate responsibility while remaining professional and pleasant in the midst of stressfulAssist the event director with processing of biweekly Events Department payroll to HRComplete all duties with a customer service focus through teamwork & dedication to Oak View Group's mission and principlesOther duties as assignedQualifications
Experience coordinating banquets, tradeshows, conferences, meetings and/or weddings preferredMinimum of 1 year of experience working in a public assembly facility including supervisory responsibilityBachelor's degree from an accredited college or university with major course work in facility management, hospitality management, business management, or another related field preferredCommunicate clearly and concisely in the English language, both orally and in writing is requiredWork a flexible schedule including long days, late nights, early mornings, weekends and holidaysMust possess strong organizational skills, attention to detail and the ability to function and meet strict deadlines in a fast-paced environmentMust demonstrate a positive, professional and customer-focused attitudeMust have computer skills in Microsoft Office applications and word processing, spreadsheets, presentations and internet softwareKnowledge of AutoCAD is preferred
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands:
While performing the essential duties of this job, the employee constantly operates a computer and other office devices such as telephones, copy machines, fax machines, etc.; occasionally moves about inside the office to access storage areas, cabinets and office machinery; constantly communicates via telephone, email and in-person with others to exchange information to clients, part time staff and co-workers; constantly moves around the facility before, during and after events to observe, report, supervise staff and provide excellent service to clients.Work Environment:
The duties of this position are performed primarily in doors and occasionally outdoors in all types of weather conditions. The noise level in the work environment is usually minimal to moderate during non- event days and moderate to loud during event days.