City of Atlanta, GA
Data Reporting Analyst Sr.-Executive Assistant
City of Atlanta, GA, Atlanta, Georgia, United States, 30383
Job Description
This multifaceted role combines executive support with general office management responsibilities. The ideal candidate will be skilled in handling a wide range of administrative and executive support tasks, demonstrating the ability to work independently with little supervision. This role is pivotal in ensuring smooth operations within the department and requires exceptional communication, organizational, and time-management skills. This role requires the ability to take initiative, analyze many factors and use judgment to make informed decisions. They must be able to manage access to confidential business (internal and external) information. This role requires excellent communication with all levels of staff and stakeholders whether in person, via email, or over telephone.
Responsibilities
Essential Duties & Responsibilities
These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned.
• Performs a wide variety of executive administrative duties as required. Coordinates activities and schedules for MarComm senior leadership.
• Makes travel arrangements for MarComm senior leadership and reconciles expenses; maintains appointment schedules and calendars; arranges meetings and conferences.
• Provides follow-up to assignments given to members of the management team by the AGM and provides status reports.
• Prepares, reviews, distributes, and/or files routine correspondence, memoranda, letters and reports; attends staff and other meetings and takes notes or minutes.
• The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role.
• Executive Support; Microsoft Office; Purchase Orders; Communication; Microsoft SharePoint; English Grammar; Office Administration; Processing Expense Reports; Data Compilation; Database Management; Travel Coordination; Computer Applications
Decision Making
May interpret organizational policies and recommend exceptions; establishes work methods, timetables, performance standards, etc.
Leadership Provided
Provides leadership to lower level, interns, temporary employees, etc. Serves as a technical resource or mentor to other employees.
Knowledge, Skills & Abilities
This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list.
• Exceptional leadership skills with exceptional communication and executive presence
• Strong analytical, organizational, problem-solving, and operational management skills.
• Solid organizational, management, human relations, technical, time management, maintaining records, project management, and coordination.
• Ability to collaborate with high-performing teams and individuals throughout and external to the airport to accomplish common goals.
• Strong written and verbal communication skills, presentation skills, ability to work independently and with supervision.
• Self-starter.
• Strong customer service and relationship-building/cultivation skills.
• Project management experience.
Qualifications
Minimum Qualifications - Education and Experience
Bachelors degree in business/public administration, accounting, finance, human resources, communications, public relations or a related field (Additional professional experience may be considered for substitution for the required degree on an exception basis).
2 to 4 years' experience of management, public relations, communication, or related experience.
Required Skills: Microsoft Office
Preferred Education & Experience
Bachelors degree as described above, plus 5 years of management, public relations, communication, or related experience.
Licensures and Certifications
No specific certifications or licensures required.
Individual positions may require completion of training in specific reporting languages or software.
Essential Capabilities and Work Environment
Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.
It is the policy of the City of Atlanta ("COA") that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the COA to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. The COA is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If reasonable accommodation is needed, please contact the Human Resources Director for your department.
The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, ender identity, marital status, veteran's status or national origin, or any other basis prohibited by federal, state, or local law. We value and encourage diversity in our workforce.
This multifaceted role combines executive support with general office management responsibilities. The ideal candidate will be skilled in handling a wide range of administrative and executive support tasks, demonstrating the ability to work independently with little supervision. This role is pivotal in ensuring smooth operations within the department and requires exceptional communication, organizational, and time-management skills. This role requires the ability to take initiative, analyze many factors and use judgment to make informed decisions. They must be able to manage access to confidential business (internal and external) information. This role requires excellent communication with all levels of staff and stakeholders whether in person, via email, or over telephone.
Responsibilities
Essential Duties & Responsibilities
These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned.
• Performs a wide variety of executive administrative duties as required. Coordinates activities and schedules for MarComm senior leadership.
• Makes travel arrangements for MarComm senior leadership and reconciles expenses; maintains appointment schedules and calendars; arranges meetings and conferences.
• Provides follow-up to assignments given to members of the management team by the AGM and provides status reports.
• Prepares, reviews, distributes, and/or files routine correspondence, memoranda, letters and reports; attends staff and other meetings and takes notes or minutes.
• The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role.
• Executive Support; Microsoft Office; Purchase Orders; Communication; Microsoft SharePoint; English Grammar; Office Administration; Processing Expense Reports; Data Compilation; Database Management; Travel Coordination; Computer Applications
Decision Making
May interpret organizational policies and recommend exceptions; establishes work methods, timetables, performance standards, etc.
Leadership Provided
Provides leadership to lower level, interns, temporary employees, etc. Serves as a technical resource or mentor to other employees.
Knowledge, Skills & Abilities
This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list.
• Exceptional leadership skills with exceptional communication and executive presence
• Strong analytical, organizational, problem-solving, and operational management skills.
• Solid organizational, management, human relations, technical, time management, maintaining records, project management, and coordination.
• Ability to collaborate with high-performing teams and individuals throughout and external to the airport to accomplish common goals.
• Strong written and verbal communication skills, presentation skills, ability to work independently and with supervision.
• Self-starter.
• Strong customer service and relationship-building/cultivation skills.
• Project management experience.
Qualifications
Minimum Qualifications - Education and Experience
Bachelors degree in business/public administration, accounting, finance, human resources, communications, public relations or a related field (Additional professional experience may be considered for substitution for the required degree on an exception basis).
2 to 4 years' experience of management, public relations, communication, or related experience.
Required Skills: Microsoft Office
Preferred Education & Experience
Bachelors degree as described above, plus 5 years of management, public relations, communication, or related experience.
Licensures and Certifications
No specific certifications or licensures required.
Individual positions may require completion of training in specific reporting languages or software.
Essential Capabilities and Work Environment
Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.
It is the policy of the City of Atlanta ("COA") that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the COA to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. The COA is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If reasonable accommodation is needed, please contact the Human Resources Director for your department.
The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, ender identity, marital status, veteran's status or national origin, or any other basis prohibited by federal, state, or local law. We value and encourage diversity in our workforce.