Indiana University
Administrative Assistant
Indiana University, Bloomington, Indiana, United States, 47401
The Indiana University School of Education is known for preparing reflective, caring, and skilled educators who make a difference in the lives of their students in Indiana, throughout the United States, and around the world. Our graduates are regularly named the best teachers in the state for their innovative and creative approaches to educating students, and we prepare 1/3 of the state's teachers. With over 20 Indiana Teacher of the Year recipients, 197 Lilly Endowment fellowship winners, and nationally ranked online professional development and degree programs, the School of Education is a leader in the field and has a tremendous impact on education in the state.
Why Work Here?
Make a difference.
We believe in the power of education, and the work we do here is changing lives in schools and communities throughout the state, the country and the world.
A commitment to diversity, equity and inclusion.
We believe that diversity, equity, and inclusion are vital to who we are and the work that we do as educators.
Job Summary
This position works in our office of Undergraduate and Teacher Education and provides administrative support to a leadership in the office, and/or support for other programs, including our Global Gateway for Teachers program. The position will be the office's first point of contact, helping to greet and welcome visitors to the office.
General ResponsibilitiesProvides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc., compiles data for expense and statistical reports.Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.Participates in the development and implementation of administrative standards, policies and practices for the organization.May perform other duties related to maintaining an internal website and/or working with social media.Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
High school diploma or equivalent (such as HSED or GED)WORK EXPERIENCE
Required
2 years of relevant experienceSKILLS
Required
Excellent organizational skillsDemonstrated ability to maintain confidential informationStrong verbal communication and listening skillsDemonstrates excellent judgment and decision making skillsAbility to simultaneously handle multiple prioritiesMaintains composure under pressurePreferred
Strong written communication skillsAbility to work in an environment with frequent interruptionsAbility to work effectively with students and administrators from a variety of cultural and/or international backgroundsExcellent attention to detailAbility to complete tasks thoroughly and ensure that information is accurate and completeWorking Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Additional Information
$35,000 - $40,000 annually
Work Location
IU School of Education
Bloomington, Indiana
This is an in-person position
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Multiple plan options for medical insuranceDental insuranceHealth Savings Account with generous IU contributionLife insurance, LTD, and AD&D optionsBase retirement plan contribution from IU, subject to vestingAdditional supplemental retirement plan optionsTuition benefit for IU classes10 paid holidays per yearGenerous Paid Time OffPaid Parental LeaveEmployee Assistance Program (EAP)Learn more about our benefits by reviewing our online Benefits Brochure .
Job Classification
Career Level: Intermediate
FLSA: Nonexempt
Job Function: General Administration
Job Family: Administrative Support
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
Request SupportTelephone: 812-856-1234
Apply for Job
Staff PositionsSign InNew UserEnable Screen Reader Mode
Why Work Here?
Make a difference.
We believe in the power of education, and the work we do here is changing lives in schools and communities throughout the state, the country and the world.
A commitment to diversity, equity and inclusion.
We believe that diversity, equity, and inclusion are vital to who we are and the work that we do as educators.
Job Summary
This position works in our office of Undergraduate and Teacher Education and provides administrative support to a leadership in the office, and/or support for other programs, including our Global Gateway for Teachers program. The position will be the office's first point of contact, helping to greet and welcome visitors to the office.
General ResponsibilitiesProvides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc., compiles data for expense and statistical reports.Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.Participates in the development and implementation of administrative standards, policies and practices for the organization.May perform other duties related to maintaining an internal website and/or working with social media.Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
High school diploma or equivalent (such as HSED or GED)WORK EXPERIENCE
Required
2 years of relevant experienceSKILLS
Required
Excellent organizational skillsDemonstrated ability to maintain confidential informationStrong verbal communication and listening skillsDemonstrates excellent judgment and decision making skillsAbility to simultaneously handle multiple prioritiesMaintains composure under pressurePreferred
Strong written communication skillsAbility to work in an environment with frequent interruptionsAbility to work effectively with students and administrators from a variety of cultural and/or international backgroundsExcellent attention to detailAbility to complete tasks thoroughly and ensure that information is accurate and completeWorking Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Additional Information
$35,000 - $40,000 annually
Work Location
IU School of Education
Bloomington, Indiana
This is an in-person position
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Multiple plan options for medical insuranceDental insuranceHealth Savings Account with generous IU contributionLife insurance, LTD, and AD&D optionsBase retirement plan contribution from IU, subject to vestingAdditional supplemental retirement plan optionsTuition benefit for IU classes10 paid holidays per yearGenerous Paid Time OffPaid Parental LeaveEmployee Assistance Program (EAP)Learn more about our benefits by reviewing our online Benefits Brochure .
Job Classification
Career Level: Intermediate
FLSA: Nonexempt
Job Function: General Administration
Job Family: Administrative Support
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
Request SupportTelephone: 812-856-1234
Apply for Job
Staff PositionsSign InNew UserEnable Screen Reader Mode