The Regents of the University of California on behalf of their Los Angeles Campus
Conference and Events Manager
The Regents of the University of California on behalf of their Los Angeles Campus, Los Angeles, California, United States, 90079
Department Summary
The Luskin Conference Center (LCC) is a 300,000-square-foot, 7-story property on the UCLA campus. The LCC is comprised of 254 guest rooms, approximately 25,000 square feet of meeting space, a 160-seat restaurant, a fitness center, and a business center. The LCC is an academic meeting and conference destination supporting UCLA's education and research mission. The Luskin Conference Center is a no-tipping environment.
Position Summary
The incumbent's primary responsibility is supporting the UCLA community by providing professional meeting and planning guidance and the execution of events, conferences, and catering at the Luskin Conference Center. The Conference and Events Manager (CEM) collaborates with other Housing & Hospitality (H & H) units to support revenue generation at the Luskin Conference Center, other UCLA Hospitality properties, and UCLA and UC departments. The CEM sets up and leads on-site visits with future and prospective clients, and assists in developing proposals that include theme delineation, decor, menu, and service requirements. The incumbent acts as day-of manager along with Banquet Captains for catered events and group check-ins and maintains regular communication with all clients. The CEM maintains organized, detailed records of accounts within physical and digital files while coordinating group needs while on-site. The CEM distributes all pertinent client details to on-campus partners, accounting, vendors, campus service providers, and any third-party vendors that support the group's conference or event. The CEM assists the Accounting Department with billing and collections including purchasing, managing internal and external vendor charges, and account reconciliation.
Salary & Compensation
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit
UC Benefit package
to discover benefits that start on day one, and
UC Total Compensation Estimator
to calculate the total compensation value with benefits.
Qualifications
5+ years Professional hospitality experience in hotel group or catering sales, convention services or collegiate conference and events industry (Required)Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production (Required)Demonstrated organizational and project management skills to work successfully with clients to produce high-quality events that meet client needs and appropriately represent the campus (Required)Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions. Ability to complete a large volume of diverse tasks efficiently, meeting established deadlines (Required)Highly developed interpersonal communication skills including political acumen and social perceptiveness (Required)Ability to give clear directives and use independent, rational judgment when making decisions and managing events (Required)Proficient skill using standard business software (e.g. Microsoft Office Suite) and hospitality sales software (e.g. Delphi) (Required)Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities (Required)Skill in writing grammatically correct business English, such as conference proposals, memos, and other routine correspondence (Required)Sufficient knowledge of University accounting forms and procedures to accomplish standard departmental accounting transactions (Preferred)Working knowledge of the policies and procedures of Housing & Hospitality operational units, such as the Food & Beverage department (Preferred)
Special Conditions for Employment
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.Driving Record: The position is subject to the
California DMV "Pull Notice System"
and continued employment is contingent upon proof of a satisfactory driving record.Must carry a University cell phone (Required)Occasional attendance at offsite conferences and meetings (Required)Evening, weekend, and holiday work as business dictates (Required)Drive University vehicles, such as electric carts, for meetings, site inspections, etc. (Required)5% Domestic travel
Schedule
8:00 a.m. to 5:00 p.m., nights, weekends, holidays as needed
Union/Policy Covered
99-Policy Covered
Complete Position Description
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Events%20Specialist%203%20(40924862)#J-18808-Ljbffr
The Luskin Conference Center (LCC) is a 300,000-square-foot, 7-story property on the UCLA campus. The LCC is comprised of 254 guest rooms, approximately 25,000 square feet of meeting space, a 160-seat restaurant, a fitness center, and a business center. The LCC is an academic meeting and conference destination supporting UCLA's education and research mission. The Luskin Conference Center is a no-tipping environment.
Position Summary
The incumbent's primary responsibility is supporting the UCLA community by providing professional meeting and planning guidance and the execution of events, conferences, and catering at the Luskin Conference Center. The Conference and Events Manager (CEM) collaborates with other Housing & Hospitality (H & H) units to support revenue generation at the Luskin Conference Center, other UCLA Hospitality properties, and UCLA and UC departments. The CEM sets up and leads on-site visits with future and prospective clients, and assists in developing proposals that include theme delineation, decor, menu, and service requirements. The incumbent acts as day-of manager along with Banquet Captains for catered events and group check-ins and maintains regular communication with all clients. The CEM maintains organized, detailed records of accounts within physical and digital files while coordinating group needs while on-site. The CEM distributes all pertinent client details to on-campus partners, accounting, vendors, campus service providers, and any third-party vendors that support the group's conference or event. The CEM assists the Accounting Department with billing and collections including purchasing, managing internal and external vendor charges, and account reconciliation.
Salary & Compensation
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit
UC Benefit package
to discover benefits that start on day one, and
UC Total Compensation Estimator
to calculate the total compensation value with benefits.
Qualifications
5+ years Professional hospitality experience in hotel group or catering sales, convention services or collegiate conference and events industry (Required)Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production (Required)Demonstrated organizational and project management skills to work successfully with clients to produce high-quality events that meet client needs and appropriately represent the campus (Required)Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions. Ability to complete a large volume of diverse tasks efficiently, meeting established deadlines (Required)Highly developed interpersonal communication skills including political acumen and social perceptiveness (Required)Ability to give clear directives and use independent, rational judgment when making decisions and managing events (Required)Proficient skill using standard business software (e.g. Microsoft Office Suite) and hospitality sales software (e.g. Delphi) (Required)Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities (Required)Skill in writing grammatically correct business English, such as conference proposals, memos, and other routine correspondence (Required)Sufficient knowledge of University accounting forms and procedures to accomplish standard departmental accounting transactions (Preferred)Working knowledge of the policies and procedures of Housing & Hospitality operational units, such as the Food & Beverage department (Preferred)
Special Conditions for Employment
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.Driving Record: The position is subject to the
California DMV "Pull Notice System"
and continued employment is contingent upon proof of a satisfactory driving record.Must carry a University cell phone (Required)Occasional attendance at offsite conferences and meetings (Required)Evening, weekend, and holiday work as business dictates (Required)Drive University vehicles, such as electric carts, for meetings, site inspections, etc. (Required)5% Domestic travel
Schedule
8:00 a.m. to 5:00 p.m., nights, weekends, holidays as needed
Union/Policy Covered
99-Policy Covered
Complete Position Description
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Events%20Specialist%203%20(40924862)#J-18808-Ljbffr