Ensign Services
Administrative Assistant - I.T.
Ensign Services, San Juan Capistrano, California, United States, 92675
ADMINISTRATIVE ASSISTANT - I.T.
Ensign Services, Inc. ("ESI") is seeking an experienced Administrative Assistant to work in our I.T. Department located in its San Juan Capistrano Service Center, California.
About the Company
ESI currently serves over 348 health care operations including skilled nursing facilities, assisted living facilities, and other ancillary service providers. These operations have no corporate headquarters or traditional management hierarchy. Instead, they operate independently with support from the "Service Center," a world-class service team that provides centralized legal, human resource, training, accounting, Information technology and other resources necessary to allow on-site leaders and caregivers to focus on day-to-day care and business issues in their facilities and operations.
About the Opportunity
This individual will perform a variety of administrative duties in support of the Chief Information Officer (CIO) and the Chief Technology Officer (CTO). Work assignments can be complex in nature, where some independent judgment, tact, creativity, and initiative are required.
DutiesPerforms a full range of administrative duties for the CIO and the CTO, including calendar management, travel arrangements, writing/typing notes, and correspondence, completes expense reports, and maintaining confidential records.Assists with the preparation of CIO and CTO meetings, includes assisting with agenda preparation, meeting logistics, compiling data, following up with team members on assignments, and working with the meeting facilitator to finalize the meeting minutes.Reviews, requests, schedules appointments and meetings, conference calls and other department events; informs attendees/participants of function dates and times, reserves meeting space, provides audio/visual and other equipment/materials if required.Maintains IT department org chart(s) and email distribution lists.Assists with travel arrangements for the CIO and CTO.Write clear and well-structured business requirements, work instructions and/or other related documents as required.Preferred Experience/Qualifications
High School diploma or higherFive (5) plus years' experience as an Administrative Assistant (or similar role) providing support to executive(s) in a fast-paced environment.Proficient in MS Outlook, Teams, Word, Excel, and Power Point skillsExcellent customer service, interpersonal and communication skillsOrganization and attention to detail/deadlines is critical.Able to work well with others and participate in a team environment - being a team player is also critical to success in the position.IT Background and/or experience supporting IT Department is preferred but not essential.
Additional Information
Position Type: Full-Time, on-site EmployeeSalary:
$75,000K - $95,000K DOEBenefits: Medical, Dental, Vision, Flexible Spending, Life & AD&D Insurance Plans, 401(k) with matching contribution, vacation, sick and holiday payLocation: San Juan Capistrano, CaliforniaSchedule: 8:30am - 5:00pm Monday to Friday.
Pre-employment criminal background screening required.
Ensign Services, Inc. is an Equal Opportunity Employer.
Ensign Services, Inc. ("ESI") is seeking an experienced Administrative Assistant to work in our I.T. Department located in its San Juan Capistrano Service Center, California.
About the Company
ESI currently serves over 348 health care operations including skilled nursing facilities, assisted living facilities, and other ancillary service providers. These operations have no corporate headquarters or traditional management hierarchy. Instead, they operate independently with support from the "Service Center," a world-class service team that provides centralized legal, human resource, training, accounting, Information technology and other resources necessary to allow on-site leaders and caregivers to focus on day-to-day care and business issues in their facilities and operations.
About the Opportunity
This individual will perform a variety of administrative duties in support of the Chief Information Officer (CIO) and the Chief Technology Officer (CTO). Work assignments can be complex in nature, where some independent judgment, tact, creativity, and initiative are required.
DutiesPerforms a full range of administrative duties for the CIO and the CTO, including calendar management, travel arrangements, writing/typing notes, and correspondence, completes expense reports, and maintaining confidential records.Assists with the preparation of CIO and CTO meetings, includes assisting with agenda preparation, meeting logistics, compiling data, following up with team members on assignments, and working with the meeting facilitator to finalize the meeting minutes.Reviews, requests, schedules appointments and meetings, conference calls and other department events; informs attendees/participants of function dates and times, reserves meeting space, provides audio/visual and other equipment/materials if required.Maintains IT department org chart(s) and email distribution lists.Assists with travel arrangements for the CIO and CTO.Write clear and well-structured business requirements, work instructions and/or other related documents as required.Preferred Experience/Qualifications
High School diploma or higherFive (5) plus years' experience as an Administrative Assistant (or similar role) providing support to executive(s) in a fast-paced environment.Proficient in MS Outlook, Teams, Word, Excel, and Power Point skillsExcellent customer service, interpersonal and communication skillsOrganization and attention to detail/deadlines is critical.Able to work well with others and participate in a team environment - being a team player is also critical to success in the position.IT Background and/or experience supporting IT Department is preferred but not essential.
Additional Information
Position Type: Full-Time, on-site EmployeeSalary:
$75,000K - $95,000K DOEBenefits: Medical, Dental, Vision, Flexible Spending, Life & AD&D Insurance Plans, 401(k) with matching contribution, vacation, sick and holiday payLocation: San Juan Capistrano, CaliforniaSchedule: 8:30am - 5:00pm Monday to Friday.
Pre-employment criminal background screening required.
Ensign Services, Inc. is an Equal Opportunity Employer.