Anschutz Entertainment Group
Executive/Personal Assistant to CEO
Anschutz Entertainment Group, Chicago, Illinois, United States, 60290
Company InformationFor more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.
Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.
If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!Job Description:Cardenas Marketing Network (“CMN”) is a fast-paced and high-growth working environment. The ideal candidate must be prepared to work in a fast-moving setting and possess the ability to be flexible in many different situations. The candidate should sustain a high level of professionalism and friendly demeanor, thorough attention to detail, flexibility in working hours, self-motivation, ability to work as a team, and a strong knowledge of all administrative activities. In essence, “hit the ground running” and adapt to changing circumstances. This position performs a wide range of complex administrative duties, including scheduling, writing, editing, coordinating information, organizing files, and communicating pertinent information to the proper individuals, as well as being the organizational gatekeeper for a busy entrepreneur and his family.Primary Job Responsibilities:Acts as main point of contact and direct representative of the CEOOversees and maintains the day-to-day operations of the CEO officeMaintains phone coverage for CEO and keeps contact information up to dateOrganizes and maintains contractual files for the CEO and the Touring DepartmentWorks with an extremely active calendar; planning, scheduling, adjusting meetings/appointments as neededConducts research for assigned projects and reports findings to CEO in a timely mannerManages the American Airlines Business Extra Account and keeps detailed records of useManages and regularly updates the central touring calendar regarding new show announcementsEnsures CMN warehouse workings are documented, archived, organized and all inventory is trackedOversees office supply purchasing for CEO and CMN officesManages the collection, creation, and inventory of CMN event memorabiliaCreates monthly expense reimbursement reportsDistributes and tracks petty cash processResponds to press inquiries; acts as point of contact for publicationsActs as liaison between the CEO and internal departments and demonstrates leadership to maintain credibility, trust and support with senior management teamWorks with the legal team and the pilot to ensure that the CEO’s aircraft has updated registrations, insurance, etc.Facility Management ResponsibilitiesOversees general office operations, including ordering supplies, managing office equipment, etc.Negotiates all facility vendor contracts such as snow removal, towing and landscaping on a yearly basis and oversees vendor services and paymentsManages building maintenance staff to ensure the facilities are correctly maintainedOversees and coordinates maintenance and facility repair when neededWorks with maintenance team to ensure maintenance related appointments are scheduled (i.e., elevator inspections, safety equipment inspections, etc.)Identifies and executes facility improvementsWorks with maintenance staff to ensure all CMN vehicles receive regular maintenanceKeeps records on all CMN vehicles and ensures registration and insurance is up to datePersonal Assistant ResponsibilitiesManages the CEO's calendar, schedules meetings, appointments, travel arrangementsImplements utmost discretion with sensitive and confidential information in all matters related to the CEO's officeMaintains incoming and outgoing communications on behalf of the CEO, including phone calls, emails, and written correspondenceWorks directly with the CEO’s personal accountant to maintain personal bank and tax recordsEnsures that the CEO’s well-being appointments are scheduled, vaccinations are up to date, prescriptions are filled, as well as maintain records of each taskOversees travel arrangements for CEO and family, including booking flights, accommodations, ground transportation, managing travel itineraries, and ensuring all necessary travel documents are in orderSupports the CEO and his family in planning annual family vacations/key annual leisure trips, maintaining updated documentation, passports, global entry, etc.Conducts research and presents information on several topics as requested by the CEO in a timely mannerMaintains records of special home improvement projects for the CEO’s/family’s homesOversees repair staff when maintenance is required in CEO's/family’s homePurchases personal or business-related supplies when requestedAssists in the purchasing of supplies for the CEO’s homeRequirementsBachelor's degree in Communications, Business, Marketing
OR
1-3 years of experience in an Executive Assistant or related position (required)Available to extend hours and work weekends when needed to meet CEO’s needs and deliverablesStrong computer skills required and high proficiency in Microsoft (Word, Excel, PowerPoint, Outlook.)Elevated level of written and verbal communication skillsStrong knowledge of general office procedures, concepts, and practicesExcellent time management and organizational skills; ability to meet tight deadlines and handle multiple projects simultaneously; ability to organize events and tasks within a limited timeframeQuick comprehension skills, with the ability to distill and communicate substantial amounts of information effectivelyReliable transportation and a valid passportProven experience with supply management and schedule managementGood understanding of travel logisticsProven experience with event planningStrong analytical and problem-solving skillsAbility to work independently and with minimal supervisionAccess to a vehicle and a valid driver’s license, and a valid passportTravelNoneAEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside their normal description.
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Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.
If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!Job Description:Cardenas Marketing Network (“CMN”) is a fast-paced and high-growth working environment. The ideal candidate must be prepared to work in a fast-moving setting and possess the ability to be flexible in many different situations. The candidate should sustain a high level of professionalism and friendly demeanor, thorough attention to detail, flexibility in working hours, self-motivation, ability to work as a team, and a strong knowledge of all administrative activities. In essence, “hit the ground running” and adapt to changing circumstances. This position performs a wide range of complex administrative duties, including scheduling, writing, editing, coordinating information, organizing files, and communicating pertinent information to the proper individuals, as well as being the organizational gatekeeper for a busy entrepreneur and his family.Primary Job Responsibilities:Acts as main point of contact and direct representative of the CEOOversees and maintains the day-to-day operations of the CEO officeMaintains phone coverage for CEO and keeps contact information up to dateOrganizes and maintains contractual files for the CEO and the Touring DepartmentWorks with an extremely active calendar; planning, scheduling, adjusting meetings/appointments as neededConducts research for assigned projects and reports findings to CEO in a timely mannerManages the American Airlines Business Extra Account and keeps detailed records of useManages and regularly updates the central touring calendar regarding new show announcementsEnsures CMN warehouse workings are documented, archived, organized and all inventory is trackedOversees office supply purchasing for CEO and CMN officesManages the collection, creation, and inventory of CMN event memorabiliaCreates monthly expense reimbursement reportsDistributes and tracks petty cash processResponds to press inquiries; acts as point of contact for publicationsActs as liaison between the CEO and internal departments and demonstrates leadership to maintain credibility, trust and support with senior management teamWorks with the legal team and the pilot to ensure that the CEO’s aircraft has updated registrations, insurance, etc.Facility Management ResponsibilitiesOversees general office operations, including ordering supplies, managing office equipment, etc.Negotiates all facility vendor contracts such as snow removal, towing and landscaping on a yearly basis and oversees vendor services and paymentsManages building maintenance staff to ensure the facilities are correctly maintainedOversees and coordinates maintenance and facility repair when neededWorks with maintenance team to ensure maintenance related appointments are scheduled (i.e., elevator inspections, safety equipment inspections, etc.)Identifies and executes facility improvementsWorks with maintenance staff to ensure all CMN vehicles receive regular maintenanceKeeps records on all CMN vehicles and ensures registration and insurance is up to datePersonal Assistant ResponsibilitiesManages the CEO's calendar, schedules meetings, appointments, travel arrangementsImplements utmost discretion with sensitive and confidential information in all matters related to the CEO's officeMaintains incoming and outgoing communications on behalf of the CEO, including phone calls, emails, and written correspondenceWorks directly with the CEO’s personal accountant to maintain personal bank and tax recordsEnsures that the CEO’s well-being appointments are scheduled, vaccinations are up to date, prescriptions are filled, as well as maintain records of each taskOversees travel arrangements for CEO and family, including booking flights, accommodations, ground transportation, managing travel itineraries, and ensuring all necessary travel documents are in orderSupports the CEO and his family in planning annual family vacations/key annual leisure trips, maintaining updated documentation, passports, global entry, etc.Conducts research and presents information on several topics as requested by the CEO in a timely mannerMaintains records of special home improvement projects for the CEO’s/family’s homesOversees repair staff when maintenance is required in CEO's/family’s homePurchases personal or business-related supplies when requestedAssists in the purchasing of supplies for the CEO’s homeRequirementsBachelor's degree in Communications, Business, Marketing
OR
1-3 years of experience in an Executive Assistant or related position (required)Available to extend hours and work weekends when needed to meet CEO’s needs and deliverablesStrong computer skills required and high proficiency in Microsoft (Word, Excel, PowerPoint, Outlook.)Elevated level of written and verbal communication skillsStrong knowledge of general office procedures, concepts, and practicesExcellent time management and organizational skills; ability to meet tight deadlines and handle multiple projects simultaneously; ability to organize events and tasks within a limited timeframeQuick comprehension skills, with the ability to distill and communicate substantial amounts of information effectivelyReliable transportation and a valid passportProven experience with supply management and schedule managementGood understanding of travel logisticsProven experience with event planningStrong analytical and problem-solving skillsAbility to work independently and with minimal supervisionAccess to a vehicle and a valid driver’s license, and a valid passportTravelNoneAEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside their normal description.
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