Sr Executive Assistant- CMO

DescriptionThe Senior Executive Assistant performs a wide range of high-level administrative and secretarial responsibilities to support the Executive Vice President in a challenging and fast-paced work environment. Perform duties of a highly responsible and confidential nature. Work independently with minimal guidance. Responsibilities may include communication and coordination with all levels of internal and external customers, receive and screen calls, correspondence and/or visitors, make travel and meeting arrangements, prepare correspondence, complex documents and reports. May oversee and guide the work of others.QualificationsMinimum EducationBachelor's Degree (Required) or Relevant experience beyond the minimum required work experience may substitute for the educational requirement on a 1-to-1 ratio (i.e. one year of relevant work experience equals one year of required education)Minimum Work Experience5 years related administrative or secretarial experience, preferably in a challenging and fast-paced environment (Required)Required Skills/KnowledgeDemonstrate proven ability to analyze and interpret data, prepare complex reports, ensure compliance with policies/procedures, track budgets and timelines, coordinate scheduling of large, multi-disciplinary meetings, and organize files and correspondence.Functional AccountabilitiesAdministrative and SecretarialResponsible to schedule appointments and arrange meetings, conferences and travel; ensure the executive's knowledge of schedule 24 hours in advance; may create meeting agendas, sit in meetings and take minutes.Organize and maintain the executive's correspondence and records, follow up on pending matters with limited direction and provide feedback in a timely manner.Facilitate and expedite workflow within the executive's scope of oversight; initiate follow-up action as needed.Research a wide variety of information requests independently; analyze and interpret data from a variety of sources, and prepare trends and status reports for the executive.May perform some Office Manager duties.CommunicationServe as a liaison to other executives, assistants, internal and external customers.Communicate and/or coordinate the executive's instructions and desires with various individuals and/or departments/divisions; furnish and obtain information from others as needed.Receive and screen calls, correspondence, and/or visitors for the executive.Answer routine inquiries, and obtain/furnish information to save the executive's time.Office TechnologyOrganize and prepare complex documents requiring the integration of multiple office technology and software applications.Integrate varying software and learn new computer applications to meet unique work needs and improve productivity.May serve as a resource to others on a variety of subjects to include office equipment, software applications, and information processing procedures.Project Management/CoordinationPrioritize and manage/coordinate project(s), and follow through on issues in a timely manner.Delegate tasks to lower-level staff as needed.May oversee and guide the workflow of lower-level staff.

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