NBC Universal
Executive Assistant, Decision Sciences
NBC Universal, Los Angeles, California, United States, 90079
Company Description
We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.
Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we'll continue to create and deliver content that reflects the current and ever-changing face of the world.
Job Description
The Executive Assistant role, Decision Sciences is a full-time position in NBCUniversal's team and will provide administrative support to the Decision Sciences leadership team. The ideal candidate for this position has exemplary planning and time management skills and can organize and manage calendars, keeping scheduling operations running smoothly and efficiently. This individual will also be instrumental in helping to develop and manage team building and engagement activities. This position has visibility to the NBCU Executive Leadership team. Excellent written & verbal communication skills are required.
Responsibilities include, but are not limited to:
Arranges and schedules numerous meetings for 2 senior leaders; maintains and updates calendar; determines importance of meeting requests and schedules accordingly, demonstrating flexibility, patience and persistence in routinely rescheduling meetings. Champions a vibrant team culture through conception and administration of team-building activities and more effective ways of working. Partners with analytics team to help data visualization and storytelling through PowerPoint slide creation and edits. Coordinates onboarding and offboarding employees and consultants, including hardware installation request/repair, space planning, etc. Manages general office and administrative tasks, including ordering miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc. Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink. Performs other duties as assigned and assists with special projects as needed.
Qualifications
Basic Requirements:
Previous experience maintaining multiple calendars, work and travel schedules for executives using Microsoft Outlook. Strong interpersonal skills, including a professional phone manner and in-person presence. Proficient with Microsoft Office programs including Outlook, Word, and Excel with advanced knowledge of PowerPoint. Ability to work and maintain confidential information. Experience taking detailed notes and extracting action items.
Desired Characteristics:
Self-starter, who is organized with strong decision-making capability, ability to follow through without supervision and strong emotional maturity. Adaptable to various competing demands, and demonstrates the highest level of customer service and response. Superior organizational and administrative skills with ability to multi-task and prioritize work. Positive attitude and desire to help others. Forward-looking thinker, who actively seeks opportunities and proposes solutions. Must have professional polish and ability to interface with high-level executives. Highly resourceful team player, with the ability to also be extremely effective independently.
Additional Requirements:
Hybrid : This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.
This position is eligible for company-sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Salary range: $70,000-$90,000
Additional Information
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision.
NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. #J-18808-Ljbffr
We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.
Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we'll continue to create and deliver content that reflects the current and ever-changing face of the world.
Job Description
The Executive Assistant role, Decision Sciences is a full-time position in NBCUniversal's team and will provide administrative support to the Decision Sciences leadership team. The ideal candidate for this position has exemplary planning and time management skills and can organize and manage calendars, keeping scheduling operations running smoothly and efficiently. This individual will also be instrumental in helping to develop and manage team building and engagement activities. This position has visibility to the NBCU Executive Leadership team. Excellent written & verbal communication skills are required.
Responsibilities include, but are not limited to:
Arranges and schedules numerous meetings for 2 senior leaders; maintains and updates calendar; determines importance of meeting requests and schedules accordingly, demonstrating flexibility, patience and persistence in routinely rescheduling meetings. Champions a vibrant team culture through conception and administration of team-building activities and more effective ways of working. Partners with analytics team to help data visualization and storytelling through PowerPoint slide creation and edits. Coordinates onboarding and offboarding employees and consultants, including hardware installation request/repair, space planning, etc. Manages general office and administrative tasks, including ordering miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc. Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink. Performs other duties as assigned and assists with special projects as needed.
Qualifications
Basic Requirements:
Previous experience maintaining multiple calendars, work and travel schedules for executives using Microsoft Outlook. Strong interpersonal skills, including a professional phone manner and in-person presence. Proficient with Microsoft Office programs including Outlook, Word, and Excel with advanced knowledge of PowerPoint. Ability to work and maintain confidential information. Experience taking detailed notes and extracting action items.
Desired Characteristics:
Self-starter, who is organized with strong decision-making capability, ability to follow through without supervision and strong emotional maturity. Adaptable to various competing demands, and demonstrates the highest level of customer service and response. Superior organizational and administrative skills with ability to multi-task and prioritize work. Positive attitude and desire to help others. Forward-looking thinker, who actively seeks opportunities and proposes solutions. Must have professional polish and ability to interface with high-level executives. Highly resourceful team player, with the ability to also be extremely effective independently.
Additional Requirements:
Hybrid : This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.
This position is eligible for company-sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Salary range: $70,000-$90,000
Additional Information
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision.
NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. #J-18808-Ljbffr