West Virginia Transportation Department
Transportation Division Office Manager - Kanawha County
West Virginia Transportation Department, West Liberty, West Virginia, us, 26074
Salary:
$1,811.54 - $2,632.70 Biweekly
Location :
Room 240B, WV
Job Type:
Full-Time Permanent
Job Number:
DOT25PR002B
Division:
West Virginia Department of Transportation
District/Subdivision:
Programming Division
Opening Date:
11/22/2024
Closing Date:
11/28/2024 11:59 PM Eastern
Nature of Work
The Transportation Division Office Manager oversees all daily operations of a defined division within the Department of Transportation. Includes payroll, personnel transactions, procurement, travel, and purchasing card coordinator responsibilities. Receives and prepares responses to employee inquiries and inquiries or complaints from the general public. Coordinates the work of various units within the divisions, assigns work to other administrative and clerical staff, reviewing work upon completion. Compiles data and composes various reports on division efficiency, expenditures, and various other reports as needed. Performs other related duties as required.
Pay Grade 15 T0188E
Typical Duties and Responsibilities • Receives and independently provides or prepares responses to inquiries, complaints, or requests from employees, personnel, or the general public. • Ensures that the office is maintained by staff; requests replacement of office equipment, orders supplies, and monitors the use of service contracts. • Coordinates the work of the units, passes on work assignments and evaluates work completed, writes reports on unit efficiency, expenditures, contractual agreements, or special studies as requested. • Processes travel reimbursement, invoices, and other necessary purchases for divisions with state P-Card. Reconciles all purchases and enters inventory into REMIS. • Prepares letters, reports, numerical reports, charts, forms, or memoranda. • Processes and explains personnel related forms and benefits for division employees. • Oversees all day to day operations, payroll, transactions, orders, and other human resource or personnel issues. • The work product or service affects the design or operation of systems, programs, or equipment • Personal contacts may include individuals or groups from outside the Division of Highways or Department of Transportation. Certain meetings or conversations may take place outside of the agency in a somewhat unstructured setting. • Travel may be required; therefore, a valid driver's license is required. Required Skills and Knowledge • A wide range of problems or situations may be presented in this level of knowledge. An understanding of an extensive set of rules, regulations, guidelines, and operations will be required to adequately perform job duties. • Knowledge of modern office practices and procedures. • Knowledge of basic bookkeeping. • Knowledge of agency policy and procedures. • Knowledge of computer systems and software. • Knowledge of state purchasing requirements and procedures. • Ability to communicate well with a wide variety of people, both orally and in writing. • Ability to keep accurate ledgers according to reporting procedures of the agency. • Ability to mediate disputes between the public and the agency. Required Education and Experience
REQUIRED TRAINING/EDUCATION Bachelor's degree from a regionally accredited college or university. Substitution: Experience, as described below, may be substituted for the required training/education through an established formula. REQUIRED EXPERIENCE
Four (4) years of full-time or equivalent part-time paid administrative or supervisory experience in human resources, payroll, procurement, purchasing, and/or bookkeeping. Substitution: Successful completion of graduate coursework from a regionally accredited college or university may be substituted for two (2) years of the required experience through an established formula.
Annual Increment Pay Paid Vacation
Paid Holidays
Paid Sick Leave
Family Medical Leave
Leave Donation Program
Military Leave
Employee Education Reimbursement & Leave Program
Flexible Work Schedules
Training Opportunities
Promotion Opportunities
Public Employees' Retirement System:
Employees enrolled in PERS Tier 1 contribute 4.5% of their gross salary. The Employer contributes 9%. Employees enrolled in PERS Tier 2 contribute 6.0% of their gross salary. The Employer contributes 9%.
Deferred Compensation
Health Insurance Enrollment
Additional Coverage Options including Dental, Vision, Flexible Spending Accounts, Disability Insurance and more.
Life Insurance
Credit Union
Employee Discounts
$1,811.54 - $2,632.70 Biweekly
Location :
Room 240B, WV
Job Type:
Full-Time Permanent
Job Number:
DOT25PR002B
Division:
West Virginia Department of Transportation
District/Subdivision:
Programming Division
Opening Date:
11/22/2024
Closing Date:
11/28/2024 11:59 PM Eastern
Nature of Work
The Transportation Division Office Manager oversees all daily operations of a defined division within the Department of Transportation. Includes payroll, personnel transactions, procurement, travel, and purchasing card coordinator responsibilities. Receives and prepares responses to employee inquiries and inquiries or complaints from the general public. Coordinates the work of various units within the divisions, assigns work to other administrative and clerical staff, reviewing work upon completion. Compiles data and composes various reports on division efficiency, expenditures, and various other reports as needed. Performs other related duties as required.
Pay Grade 15 T0188E
Typical Duties and Responsibilities • Receives and independently provides or prepares responses to inquiries, complaints, or requests from employees, personnel, or the general public. • Ensures that the office is maintained by staff; requests replacement of office equipment, orders supplies, and monitors the use of service contracts. • Coordinates the work of the units, passes on work assignments and evaluates work completed, writes reports on unit efficiency, expenditures, contractual agreements, or special studies as requested. • Processes travel reimbursement, invoices, and other necessary purchases for divisions with state P-Card. Reconciles all purchases and enters inventory into REMIS. • Prepares letters, reports, numerical reports, charts, forms, or memoranda. • Processes and explains personnel related forms and benefits for division employees. • Oversees all day to day operations, payroll, transactions, orders, and other human resource or personnel issues. • The work product or service affects the design or operation of systems, programs, or equipment • Personal contacts may include individuals or groups from outside the Division of Highways or Department of Transportation. Certain meetings or conversations may take place outside of the agency in a somewhat unstructured setting. • Travel may be required; therefore, a valid driver's license is required. Required Skills and Knowledge • A wide range of problems or situations may be presented in this level of knowledge. An understanding of an extensive set of rules, regulations, guidelines, and operations will be required to adequately perform job duties. • Knowledge of modern office practices and procedures. • Knowledge of basic bookkeeping. • Knowledge of agency policy and procedures. • Knowledge of computer systems and software. • Knowledge of state purchasing requirements and procedures. • Ability to communicate well with a wide variety of people, both orally and in writing. • Ability to keep accurate ledgers according to reporting procedures of the agency. • Ability to mediate disputes between the public and the agency. Required Education and Experience
REQUIRED TRAINING/EDUCATION Bachelor's degree from a regionally accredited college or university. Substitution: Experience, as described below, may be substituted for the required training/education through an established formula. REQUIRED EXPERIENCE
Four (4) years of full-time or equivalent part-time paid administrative or supervisory experience in human resources, payroll, procurement, purchasing, and/or bookkeeping. Substitution: Successful completion of graduate coursework from a regionally accredited college or university may be substituted for two (2) years of the required experience through an established formula.
Annual Increment Pay Paid Vacation
Paid Holidays
Paid Sick Leave
Family Medical Leave
Leave Donation Program
Military Leave
Employee Education Reimbursement & Leave Program
Flexible Work Schedules
Training Opportunities
Promotion Opportunities
Public Employees' Retirement System:
Employees enrolled in PERS Tier 1 contribute 4.5% of their gross salary. The Employer contributes 9%. Employees enrolled in PERS Tier 2 contribute 6.0% of their gross salary. The Employer contributes 9%.
Deferred Compensation
Health Insurance Enrollment
Additional Coverage Options including Dental, Vision, Flexible Spending Accounts, Disability Insurance and more.
Life Insurance
Credit Union
Employee Discounts