DuPage County Health Department
Business Services Manager
DuPage County Health Department, Wheaton, Illinois, United States, 60189
Salary:
Depends on Qualifications
Location :
111 N. County Farm Road- Wheaton IL, IL
Job Type:
Full Time (37.5 hours per week)
Job Number:
24-00957
Service Unit:
Public Health Services
Department:
Purchasing
Opening Date:
11/18/2024
Closing Date:
12/10/2024 11:59 PM Central
Description
Business Services Manager
Our procurement team is looking for a new Business Services Manager to join our team. In this role, you will be responsible for managing and planning for the support services of procurement, central services records management, and leasing for the DuPage County Health Department.
This is a full-time position, Monday through Friday from 8:00 am until 4:30 pm. We offer a great benefit package to include 12 Federal paid holidays, 2 weeks paid vacation, 5 paid personal days, accrued sick leave and great health insurance and a pension plan. For a full list of our benefits, click on the benefit tab.
Responsibilities
Supervises and directs all aspects of the procurement, records, and leasing functions for the Health Department.Monitors divisional budgets to ensure appropriate budget controls.Manages special projects related to facilities improvements such as space planning and lease administration.Initiates, prepares, processes, and checks for completeness and accuracy of purchase requisitions.Assists departments with purchasing processes, procedures and forms to ensure completion in accordance with the Board of Health Purchasing Policies and Procedures.Interviews vendors and salespeople and develops RFPs for departments relative to purchases and contracting services.Communicates and advises on all aspects of purchasing policies and procedures.Adjudicates differences between vendors and the Health Department when conflicts or problems arise on pricing, quality of products or services.Prepares, negotiates, and administers bid packages and contracts; receives, reviews, evaluates, and makes recommendations for awarding bids; manages the process for facility contracts and leases; maintains records and processes claims for professional and general liability, property loss claims.Interviews, hires and trains assigned staff; identifies and resolves employee relations and performance issues.Provides appropriate leadership and direction and promotes positive morale, creativity and teamwork among staff; evaluates employee performance and sets clear goals and expectations.Maintains confidentiality of privileged information and adheres to patient privacy laws.Demonstrates independent judgment and discretion in making position related decisions.Participates in emergency response activities as assigned.Maintains required training, licensure and/or certification.Demonstrates sensitivity and understanding of other ethnic groups and cultures.Available to respond to clients and/or customers, either in person or over the phone, during assigned business hours and/or clinic times.
Requirements
KNOWLEDGE AND SKILLS
:
Considerable knowledge of DuPage County Health Department operations policies and procedures; considerable knowledge of laws, statutes, and regulations related to product and services contracts, records management, facility leasing, and government procurement; considerable knowledge of bidding and negotiating methods; considerable knowledge of business methods, markets and purchasing practices and trends; considerable knowledge.
Considerable skill in analyzing and evaluating bids and specifications; considerable skill in developing and maintaining positive and professional relationships with internal and external customers; considerable skill in negotiating techniques; considerable skill in written and/or verbal communications; considerable skill in administrative aspects of purchasing: considerable skill in planning, assigning, and supervising the work of others.
TRAINING, EDUCATION AND WORK EXPERIENCE:
Bachelor's degree in business, accounting, supply chain or a related field is required. Experience in purchasing, preferably in the public sector and/ or certification in procurement is strongly desired. Supervisory experience is a plus. An equivalent combination of training and experience may be considered.
This position performs essential on-site functions and is eligible for a hybrid work arrangement.
DuPage County Health Department offers a variety of benefits to meet your needs. Please visit on our Careers Page for more information.
Benefits for EmployeesEmployees of the DuPage County Health Department may select from a variety of benefits to meet their needs.Full-time employees are eligible for the following benefits.
Health Department benefits are administered through the DuPage County Government Human Resources Office. Detailed descriptions and premium rates of these plans are available at
Medical InsuranceBlue Cross and Blue Shield of Illinois is our current health insurance provider. Full-Time Health Department employees may select from four medical insurance options: three preferred provider organization (PPO) plans and one health maintenance organization (HMO) plan. You may speak to a doctor anytime through the Teledoc program, which provides access to U.S. board-certified doctors through the convenience of phone or video consults.Plan participants are also eligible for a variety of added discounts on gym memberships and other health-related products and services. They also have access to the Well on Target program, which provides a convenient, secure website with personalized tools and resources such as health coaching, health assessments, and digital tools to track health information important to you.
Vision Discounts & InsuranceA vision care discount program is available as part of the medical insurance plans. Comprehensive vision insurance is also available.
Prescription PlansPrescription coverage is available with all medical plans and includes the convenience of a mail-order option. Staff may also use the on-site pharmacy at the Central Public Health Center located in Wheaton.
Dental InsuranceThe Delta Dental PPO program allows you to visit any dentist you wish.
Flexible Spending AccountsFlexible Spending Accounts allow you to set aside money on a pre-tax basis to pay expenses such as those not covered by medical or dental insurance, or day-care costs.
Life InsuranceAll full-time employees are provided a $25,000 life insurance policy at no cost to the employee. Supplemental coverage is available for the employee, their spouse, and their children.
Disability InsuranceEmployees may elect additional accident and critical illness disability benefits.
01
How many years of Supervisory experience do you have?
02
What area is your Degree in (for example, Public Health Management, etc.)
03
Describe your experience with contract negotiations?
04
Do you have experience with RFP's? If so, please explain.
Required Question
Depends on Qualifications
Location :
111 N. County Farm Road- Wheaton IL, IL
Job Type:
Full Time (37.5 hours per week)
Job Number:
24-00957
Service Unit:
Public Health Services
Department:
Purchasing
Opening Date:
11/18/2024
Closing Date:
12/10/2024 11:59 PM Central
Description
Business Services Manager
Our procurement team is looking for a new Business Services Manager to join our team. In this role, you will be responsible for managing and planning for the support services of procurement, central services records management, and leasing for the DuPage County Health Department.
This is a full-time position, Monday through Friday from 8:00 am until 4:30 pm. We offer a great benefit package to include 12 Federal paid holidays, 2 weeks paid vacation, 5 paid personal days, accrued sick leave and great health insurance and a pension plan. For a full list of our benefits, click on the benefit tab.
Responsibilities
Supervises and directs all aspects of the procurement, records, and leasing functions for the Health Department.Monitors divisional budgets to ensure appropriate budget controls.Manages special projects related to facilities improvements such as space planning and lease administration.Initiates, prepares, processes, and checks for completeness and accuracy of purchase requisitions.Assists departments with purchasing processes, procedures and forms to ensure completion in accordance with the Board of Health Purchasing Policies and Procedures.Interviews vendors and salespeople and develops RFPs for departments relative to purchases and contracting services.Communicates and advises on all aspects of purchasing policies and procedures.Adjudicates differences between vendors and the Health Department when conflicts or problems arise on pricing, quality of products or services.Prepares, negotiates, and administers bid packages and contracts; receives, reviews, evaluates, and makes recommendations for awarding bids; manages the process for facility contracts and leases; maintains records and processes claims for professional and general liability, property loss claims.Interviews, hires and trains assigned staff; identifies and resolves employee relations and performance issues.Provides appropriate leadership and direction and promotes positive morale, creativity and teamwork among staff; evaluates employee performance and sets clear goals and expectations.Maintains confidentiality of privileged information and adheres to patient privacy laws.Demonstrates independent judgment and discretion in making position related decisions.Participates in emergency response activities as assigned.Maintains required training, licensure and/or certification.Demonstrates sensitivity and understanding of other ethnic groups and cultures.Available to respond to clients and/or customers, either in person or over the phone, during assigned business hours and/or clinic times.
Requirements
KNOWLEDGE AND SKILLS
:
Considerable knowledge of DuPage County Health Department operations policies and procedures; considerable knowledge of laws, statutes, and regulations related to product and services contracts, records management, facility leasing, and government procurement; considerable knowledge of bidding and negotiating methods; considerable knowledge of business methods, markets and purchasing practices and trends; considerable knowledge.
Considerable skill in analyzing and evaluating bids and specifications; considerable skill in developing and maintaining positive and professional relationships with internal and external customers; considerable skill in negotiating techniques; considerable skill in written and/or verbal communications; considerable skill in administrative aspects of purchasing: considerable skill in planning, assigning, and supervising the work of others.
TRAINING, EDUCATION AND WORK EXPERIENCE:
Bachelor's degree in business, accounting, supply chain or a related field is required. Experience in purchasing, preferably in the public sector and/ or certification in procurement is strongly desired. Supervisory experience is a plus. An equivalent combination of training and experience may be considered.
This position performs essential on-site functions and is eligible for a hybrid work arrangement.
DuPage County Health Department offers a variety of benefits to meet your needs. Please visit on our Careers Page for more information.
Benefits for EmployeesEmployees of the DuPage County Health Department may select from a variety of benefits to meet their needs.Full-time employees are eligible for the following benefits.
Health Department benefits are administered through the DuPage County Government Human Resources Office. Detailed descriptions and premium rates of these plans are available at
Medical InsuranceBlue Cross and Blue Shield of Illinois is our current health insurance provider. Full-Time Health Department employees may select from four medical insurance options: three preferred provider organization (PPO) plans and one health maintenance organization (HMO) plan. You may speak to a doctor anytime through the Teledoc program, which provides access to U.S. board-certified doctors through the convenience of phone or video consults.Plan participants are also eligible for a variety of added discounts on gym memberships and other health-related products and services. They also have access to the Well on Target program, which provides a convenient, secure website with personalized tools and resources such as health coaching, health assessments, and digital tools to track health information important to you.
Vision Discounts & InsuranceA vision care discount program is available as part of the medical insurance plans. Comprehensive vision insurance is also available.
Prescription PlansPrescription coverage is available with all medical plans and includes the convenience of a mail-order option. Staff may also use the on-site pharmacy at the Central Public Health Center located in Wheaton.
Dental InsuranceThe Delta Dental PPO program allows you to visit any dentist you wish.
Flexible Spending AccountsFlexible Spending Accounts allow you to set aside money on a pre-tax basis to pay expenses such as those not covered by medical or dental insurance, or day-care costs.
Life InsuranceAll full-time employees are provided a $25,000 life insurance policy at no cost to the employee. Supplemental coverage is available for the employee, their spouse, and their children.
Disability InsuranceEmployees may elect additional accident and critical illness disability benefits.
01
How many years of Supervisory experience do you have?
02
What area is your Degree in (for example, Public Health Management, etc.)
03
Describe your experience with contract negotiations?
04
Do you have experience with RFP's? If so, please explain.
Required Question