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City of McMinnville, OR

Finance Director

City of McMinnville, OR, McMinnville, OR, United States

Salary : $118,320.00 - $177,432.00 Annually

Location : McMinnville, OR

Job Type: Full-Time

Remote Employment: Flexible/Hybrid

Job Number: FY2025-00161

Department: Finance

Opening Date: 10/10/2024

Closing Date: Continuous

Position Summary

The Finance Director plans, directs, and evaluates the activities and operations of the City's Finance Department and Municipal Court. The Finance Director provides long-range strategic direction on financial issues, serves on the City's executive management team, collaborates with other City departments and outside agencies, ensures accurate accounting of the City's financial activity, and provides high level complex administrative and policy support to the Mayor, City Council, City Manager, and Department Directors. The Finance Director is expected to ensure that city's core values of stewardship, equity, courage and accountability translate to City's overall financial strategy and approach to municipal court.

This position is open until filled, with a first review of applications on Tuesday, November 12th, 2024. For full consideration, applications should be submitted by Sunday, November 11th, 2024 at 10pm PST. We are currently planning for first round virtual interviews to happen on November 21st and/or 22nd.
Essential Job Functions

ESSENTIAL JOB FUNCTIONS:
Accounting
  1. Assure accounting operations are accurate, timely and efficiently run.
  2. Assure annual audit process finds that the city conducts its financial activities according to GASB, state and other relevant standards and the Annual Comprehensive Financial Report is produced at a level that allows it to earn the GFOA award for financial reporting.
  3. Assure internal control processes, policies and standards that allow the finance office and the organization generally to properly account for and safeguard the fiscal and physical assets of the city and its component units.
  4. Assure payroll processing is carried out in a timely, accurate manner and in accordance with federal and state laws as well as consistent with the requirements of bargaining agreements.


Budget and Financial Planning
  1. Assure budget process meets Oregon statutory requirements.
  2. Assure budget process and ongoing systems allow all departments to effectively manage their operations to budget and in accordance with Oregon Budget Law.
  3. Assure budget process and information is transparent and understandable for the governing body, management and staff, and the public generally.
  4. Assure MacTown 2032 and council priorities are frameworks incorporated into how the city budgets and how we articulate our financial plans in the budget document.
  5. Assure adequate systems that allow for the city and its component units exist to allow for long-term financial planning.


Division Oversight
  1. Support finance and municipal court team to be effective in their work as well as have a positive team dynamic.
  2. Assure that financial services and the municipal court teams are able to meet the needs of their respective internal and/or external customer groups with quality, responsive customer service.
  3. Work collaboratively with the teams to align staffers' work and priorities with the city's core values and MacTown 2032 strategic priorities.
  4. Communicate with elected officials, city partners and the public on financial matters and concerns.
  5. Support the delivery of quality treasury services including banking, merchant services, investments that meet all relevant legal and contractual requirements.
  6. Support debt management needs and requirements of the city and its component units.
  7. Assure annual insurance renewal processes adequately address the risks associated with the city's operations and that employees have access to health insurance benefits at the best possible price.
  8. Support departments and provide functional leadership with grant management, procurement, and related services.
  9. Provide for on-going improvement of business processes and leverage technology to support the work of the finance department, city-wide internal customers, municipal court and the people who come before the bench.


Executive Team Support
  1. Support city-wide initiatives and strategic efforts of the city.
  2. Provide financial point of view as part of discussions and planning efforts.
  3. Assure the work of the finance and municipal court teams is aligned with MacTown 2032, city-wide initiatives and strategic priorities.
  4. Provide communication link to teams from the Executive Team and/or Council to support staff's understanding of and ability to provide input to the strategic goals and activities of the City.


Supervision
  1. Manages, coordinates, and supervises the work of direct reports.
  2. Interviews and recommends hiring, disciplinary, and termination actions.
  3. Establishes department goals, priorities, and metrics in alignment with the city's goals and objectives.
  4. Establishes individual performance expectations and objectives for direct reports.
  5. Selects, supports, and motivates staff.
  6. Provides and coordinates staff training and supports professional development goals.
  7. Oversees workplace safety programs and policies.
  8. Conducts performance review meetings and produces written performance evaluation documents.
  9. Provides coaching for performance improvement and takes appropriate disciplinary action, up to and including termination, to address performance deficiencies.


GENERAL JOB FUNCTIONS:
  • Establish and maintain effective working relationships with staff, other agencies, and the public.
  • Perform other duties as assigned within the scope of the classification.
  • Participate in committees when requested.
  • Maintain proficiency in job requirements which may include attending training and meetings, reading materials, and meeting with others in areas of responsibility, which may require travel.
  • Maintain work areas in a clean and orderly manner.
  • Maintain confidentiality, data integrity, and comply with all related city, state, and federal standards related to confidentiality.
Qualifications

The Ideal Candidate will:
  • Be a skilled and effective communicator who can clearly articulate finances to a wide-ranging audience; is responsive to all stakeholders; and actively listens and follows up to resolve issues.
  • Have a demonstrated ability to build and lead strong teams and collaborate across the City to provide excellent, innovative, and equitable finance services.
  • Have the ability to collaboratively develop and implement multi-year financial plans that align with organizational goals and drive sustainable growth.
  • Have experience with municipal finances and reporting requirements, coordinating work products of staff, and preparing financial records and documentation.
  • Set a positive example of competence, professionalism, energy, and work ethic.
  • Exercise sound independent judgment and take the initiative to research and provide recommendations on financial policies and funding strategies, including new revenue sources enacted by state and federal legislation.
  • Promote financial transparency by developing clear reporting practices and accessible budget summaries for both internal and external stakeholders, ensuring accountability at all levels.

REQUIRED QUALIFICATIONS:

Any equivalent combination of education and experience which provide the knowledge, skills, and abilities required to perform the duties as described. A typical way to qualify would be an advanced degree and at least seven (7) years of related experience, including at least three (3) years of supervisory experience. Other combinations of education and experience will be considered. This position also requires:

Knowledge of:
  • Principles, methods and practices of municipal accounting and budgeting, financial analysis and reporting, internal controls and auditing procedures, cash management, revenue forecasting, investment fund management, grant administration, municipal debt administration, and laws affecting public accounting and budgeting.
  • Principles of management, supervision, personnel practices, and labor contract provisions.
  • Program development, management, and evaluation.
  • Pertinent federal and state laws and regulations, and local ordinances.
  • Public purchasing and contracting.
  • Understanding the application of Generally Accepted Accounting Principles (GAAP)
  • Requirements of Fund Accounting and statements issued by Governmental Accounting Standards Board (GASB).
Skill and Ability to:
  • Plan, organize, and direct activities and operations.
  • Develop policy and program.
  • Lead and supervise staff.
  • Analyze problems, identify solutions, and implement recommendations, including long-term strategic financial planning & forecasting.
  • Identify and respond to issues and concerns from the public and City Council.
  • Exemplify traits that reflect the City's culture, including integrity, customer service orientation, cultural competency, trustworthiness, flexibility, and a willingness to change.
  • Maintain confidentiality and exercise independent judgment.
PREFERRED TRAINING/LICENSES/CERTIFICATION:
  • Progressively responsible managerial experience in the finance department of an Oregon local government.
  • Designation as a Certified Public Accountant and/or Certified Public Finance Officer.
Supplemental Information

WORKING CONDITIONS:

The position requires regular (60-80%) ability to use dexterity and fine motor skills assemble, build or repair machines or other objects. Continuous (81% of the time) use of office equipment. The position requires little (0-5%) physical effort such as lifting, carrying, or movement, etc. Movements required to complete work are not difficult, and only require a usual degree of agility and hand eye coordination. The work environment is well protected, with virtually no hazards or obstacles (0-5%). There is very little element of personal risk or hazard. Job conditions are usually stable, with virtually no (0-5%) issues of confinement, temperature change, incident of noise, or interactions of a disagreeable nature, inside/outside work, dirty conditions, exposure to contagious disease, etc.

SUPERVISORY RESPONSIBILITIES:

Responsible for the direct supervision of approximately 5 FTE employees.

SUPERVISION RECEIVED:

Works under the general direction of the City Manager.

ADDITIONAL REQUIREMENTS:
  • Required documents must be provided at the time of application. Please remove any personal information such as photographs, date of birth, gender, social security number, and other protected information from your documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered.
  • Finalists for this position will be subject to a computerized criminal history check, driving record check (if driving is required for the position), and education and certification verification. Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment.
  • The City of McMinnville does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.
  • Positions are subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in the handbook or association agreement (as applicable) to assess education and experience. For this reason, please be sure to include everything in your application that you want considered towards placement.
The City of McMinnville only accepts applications through our online application system at https://www.governmentjobs.com/careers/Mcminnville. We want you to be successful in applying with us. We highly encourage you to complete and submit your application in advance of the deadline. For technical assistance, please call (855) 524-5627.

The City of McMinnville is an equal opportunity employer.

Applicants with disabilities who need a reasonable accommodation (e.g., assistive listening devices)

to participate in the recruitment and/or selection process should contact Vicki Hedges, Human Resources Manager.

The City of McMinnville is proud to hire veterans.

Applicants are eligible to use Veteran's Preference in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Military personnel who expect to be honorably discharged from the military within 120 days of certifying veteran status on this job application, may also request preference. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and they electronically attach the required documentation at the time of application.

DOCUMENTS REQUIRED:
  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) - OR - Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension. If you need to request a copy of your DD-214, click here.
  • Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs.

For information regarding Veteran's Preference qualifications, visit the following website: https://www.oregon.gov/boli/workers/Pages/veterans-preference.aspx

The City of McMinnville prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at the City of McMinnville are based on business needs, job requirements, and individual qualifications, without regard to race, color, age, religion or belief, gender, sexual orientation, ability, family or parental status, or any other status protected by state and federal law. We do not tolerate discrimination or harassment based on any of these characteristics.

The City of McMinnville offers a complete benefits package to full-time employees including health/dental/vision insurance, Voluntary Employees' Beneficiary Association (HRA-VEBA,) Flexible Spending Account, life and long-term disability insurance (city-paid and supplemental,) paid holidays, floating holidays, vacation leave, sick leave, an Employee Assistance Program, 457(b) deferred compensation plans, and employer-paid participation in the State of (PERS.)

These benefits packages may vary between bargaining unit members (union) and general service (non-union) employees. McMinnville police officers are represented by and McMinnville firefighters are represented by the

Sick leave is available to all City of McMinnville employees, regardless of their classification.

01

Please provide a brief (3-5 sentences) summary of your public sector experience.

02

This position oversees Payroll and the City's Municipal Court. Can you please provide a brief description (3-5 sentences) of your work related to these focused areas?

Required Question