Administrative Assistant

Contemporary Staffing Solutions is seeking an Administrative Assistant to join our client in Jacksonville, FL This temporary-to-permanent opportunity offers $18-$19/Hour. The Administrative Assistant will support our client's Immigration Unit in administrative and client service tasks. Key Responsibilities: Provide administrative support to the Immigration Unit, including data entry in government reporting systems, managing client communications via phone and email, and maintaining databases. Assist clients with initial case setup by sending relevant questionnaires, gathering necessary documents, and tracking information in coordination with attorneys and paralegals. Offer backup support for reception duties, such as answering incoming calls, communicating with clients via email, preparing client correspondence, and managing client document submissions. Ensure timely collection, completion, and follow-up on all required documentation. Collaborate with the team on various administrative tasks, including assisting with financial records and supporting client trust account management for the unit. Participate in additional administrative tasks assigned by the Director and serve as backup support for other team members when needed. Oversee case management entries and organization of closed files within the unit's case management system. Manage office supply orders for the team. Qualifications: Minimum of 1 year of experience in a receptionist, administrative assistant, customer service, or similar role preferred. Bilingual (Spanish/English) highly preferred. Proficiency in Microsoft Office 365 and general computer skills; ability to thrive in a fast-paced environment with substantial client interaction. Strong phone handling skills and experience managing busy situations; experience in immigration law is a plus but not required. Excellent communication skills, both verbal and written, with strong organizational abilities and attention to detail. Ability to handle multiple tasks efficiently. Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.com.