Corporate Legal Secretary

HERS Advisors has partnered with an industry leading law firm who has a need for a Corporate Legal Secretary to work in their Downtown, Los Angeles office (hybrid) . Responsibilities for Corporate Legal Secretary: Provide secretarial support to attorneys, including: creating, editing, revising, redlining and/or proofreading documents from handwritten, typed and/or electronic copy Prepare and distribute internal and external communications, including letters, memos, emails and reports Prepare new client/matter intake forms and engagement letters, liaising with the Conflicts team, General Counsel and Finance Committee as needed Process and monitor expense reports/reimbursements, vendor bills and check requests, delegating to Legal Administrative Support as appropriate Support the billing process: assisting attorneys with, proofreading, editing and releasing time entries and prebills while coordinating with the billing team on the mailing of invoices Assist with managing the calendars of assigned attorneys: coordinating meetings, making travel arrangements and arranging additional support, e.g. catering, technology and office services Liase with other support teams at the Firm, including the coordination and tracking of projects and tasks delegated to Word Processing, Legal Administrative Support and Office Services teams Promote and champion efficient work practices with attorneys, including electronic prebills, mobile time entry and new technologies as they are rolled out to the Firm Maintain administrative and client files in electronic and/or paper format adhering to the Firm’s Information Governance policies and best practices Support other legal support services department projects and initiatives as needed, including providing back-up support to other legal secretaries firmwide Requirements for Corporate Legal Secretary: High School Diploma, or equivalent, required; Bachelor’s degree preferred 5 years of legal corporate/transactional secretarial experience directly supporting transactional attorneys is required Infrastructure experience is preferred, but not required Familiarity with and strong working knowledge of legal terminology Experience supporting multiple attorneys simultaneously Advanced knowledge of Microsoft Office and various legal software applications (i.e. iManage, Litera ChangePro, ChromeRiver, etc.) Experience with timekeeping/billing software; experience with Aderant preferred Salary range: $80,000 - $105,000. If you meet the basic requirements, please email your resume to: ssognalianhersadvisors.com