Mail Clerk

Job Purpose The Mail Clerk processes, sorts, and distributes mail and emails. This role also involves completing administrative tasks and maintaining filing systems. Key Responsibilities: 1. Mail and Email Processing: Receive, sort, scan, and distribute incoming mail and emails. Route incoming emails to relevant departments (e.g., Accounts Payable, HR, Tax). Scan and submit invoices to Accounts Payable using DocuWare. 2. Administrative Tasks: Post incoming checks using a remote deposit scanner and software. Notify billing and collections coordinators of daily deposits. File items in file trays daily. Perform general mailroom duties including printing labels, tracking office supplies, and maintaining printers. Assist the AP Manager with scanning reports and uploading files. Essential Personal Attributes Level-headed problem solver Team player Honest and responsible Detail-oriented and deadline-focused Strong communication skills Essential Professional Attributes: Attention to Detail: Accurately sort and process mail and packages. Organizational Skills: Efficiently manage and organize mail and delivery schedules. Time Management: Prioritize tasks and manage time effectively to meet deadlines. Communication Skills: Communicate clearly and effectively with colleagues and customers. Reliability: Dependable in performing duties consistently and accurately. Physical Stamina: Ability to handle physical tasks, such as lifting and carrying mail and packages. Basic Computer Skills: Familiarity with basic computer functions and mail processing software. Customer Service: Provide courteous and helpful service to clients and colleagues. Problem-solving skills: Resolve issues related to mail delivery and processing. Confidentiality: Maintain the privacy and security of sensitive information. Qualifications: High school diploma or equivalent Previous experience in a mailroom or administrative role is a plus Basic computer proficiency