Assistant Office Manager

Details Open Date 08/26/2024 Requisition Number PRN15185N Job Title UU Student - Other Working Title Assistant Office Manager Job Grade SJ FLSA Code Nonexempt Patient Sensitive Job Code? No Type Non Benefited Staff / Student Temporary? No Standard Hours per Week 12-15 hours per week Full Time or Part Time? Part Time Shift Day Work Schedule Summary Is this a work study job? No VP Area President Department 00475 - Student Media Council Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $12.00 to $13.00/h DOE Close Date 11/26/2024 Priority Review Date Job Summary Student Media & ABD at the University of Utah seeks a student to become the Assistant Office Manager of the department. Student Media is the publisher of student-produced media platforms. This position is responsible for helping manage and oversee the business and development of all platforms to ensure their success. This position will help oversee the following aspects of Student Media: recruitment and personnel, equipment, marketing and events, and general office management. The Assistant Office Manager reports to the Student Media Advisor/ Manager and is expected to maintain a close working relationship with the department’s other student leadership. Timeline: Applications will be reviewed as received. Responsibilities Expectations & Duties: Assist in all recruitment and personnel activities, including, but not limited to: Plan and execute all recruiting events This also requires attending and working events such as summer orientations, Aux Business Development events, and tabling opportunities. These events can be held during the week and a handful on the weekend. Work with platform leadership to determine recruiting and position needs. Manage the recruitment and onboarding process, including sharing and updating applications, creating student accounts, and managing Microsoft Teams . Provide input and opinion on how to improve recruiting, selection, and onboarding. Assist in all marketing and event activities as follows: Manage and conduct all primary marketing for Student Media that is recruiting and audience-focused. Select and assist in purchasing promotional items and items needed for events. Plan and execute marketing and promotional events for Student Media as a whole. Design and distribute marketing materials. Provide assistance and input in branding efforts. Student Outreach and Training With the Student Media Advisor/Manager, network with other student organizations and departments on Student Media activities, events, and Social Media sharing. Look for and schedule training opportunities for Student Media staff and students to attend within the U and community. General Office Management Oversee maintenance and cleanliness of the office. Oversee ordering and management of office supplies. Help with scheduling, agendas, and note-taking for regular weekly meetings. Provide support to platforms that use equipment and assist in the checkout and maintenance process. Together with the Equipment Manager, regularly check inventory and ensure the functionality of non-check-out equipment in any working space. Complete other related office duties as needed or assigned. Minimum Qualifications Must be a current University of Utah student. Preferences Previous office work preferred. Willingness to familiarize self with the platforms, platform leadership, and the content produced on Student Media platforms. Experience in working with or managing others and in leading a team. Computer proficiency and ability/willingness to learn new programs and software. Experience or knowledge of marketing, brand management, audience growth, and engagement. If applicant does not have this type of experience, a willingness to study and learn is required. Must be enrolled student progressing satisfactorily towards a degree. Major or minor in business, strategic communication, management, marketing, or similar preferred. Special Instructions Summary Additional Information The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.