Office Assistant (Work Study)

Details Open Date 03/25/2024 Requisition Number PRN14646N Job Title UU Student - Other Working Title Office Assistant (Work Study) Job Grade SJ FLSA Code Nonexempt Patient Sensitive Job Code? No Type Non Benefited Staff / Student Temporary? Yes Standard Hours per Week Up to 19 hours per week Full Time or Part Time? Part Time Shift Day Work Schedule Summary 12-19 hours per week. Work Schedule is mutually agreed upon by supervisor and student worker. Is this a work study job? Yes VP Area President Department 00009 - Ctr for Ethnic Student Affairs Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $12.00 Close Date Priority Review Date Job Summary The Center for Equity & Student Belonging ( CESB ) is committed to nurturing community and advocating for academic success among all students through tailored initiatives to support these student populations. CESB’s early belonging initiative serves as the primary resource for fostering a sense of belonging at the University of Utah, cultivating community, and equipping students for success post-graduation. Aligned with the belonging framework, CESB places a strong emphasis on fostering personal, social, academic, and post-graduate belonging among students. The Center for Equity and Student Belonging is seeking Office Assistants for various roles, including: Calendar & Scheduling (1 position): Serves as primary contact for Unity Lounge Reservations Marketing/Promotion (1 position): Serves as primary contact for social media posting, Office Management (1 position): Serves as primary contact for office management and office task. Responsibilities Conducting CESB office tours and tabling as needed. Copying, filing, data entry, approving/monitoring Unity Lounge reservations, maintaining supplies in work room, printer, and copiers, collecting and processing mail and packages Answering emails and phone calls Acting as a role model of positive behavior, representing the University with pride and respect. Advocating for the interests, needs, and rights of students. Minimum Qualifications This job posting is only available to University of Utah students who have been awarded a Federal Work-Study Award for the current year. Please login to CIS and go to the Finance/Financial Aid section to view your Financial Aid Status. If you have not received a Federal Work-Study Award, then do not complete and submit this application. Before hire, this employer will confirm that you have received a Federal Work-Study Award for the current year. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. Preferences Must be a current University of Utah student with at least 1 semester completed (Fall or Spring) required for the intended semester of serving as a peer mentor. Essential personal attributes for this role include familiarity with campus resources, active involvement on campus, maturity, approachability, dependability, flexibility, and strong communication skills. Candidates should demonstrate the ability to model appropriate behavior, maintain confidentiality, and mentor students effectively. Enthusiasm for the university, its student body, faculty, staff, and both academic and co-curricular aspects of university life is essential. Dedication to motivating students towards achieving University of Utah goals and ideals. Availability to work a minimum of 12 in-person hours per week. Special Instructions Summary These positions are for the 2024-2025 Academic School year. Selected individuals may work during the 2024 summer if they are eligible to receive Federal Work Study in the Summer. Timeline: – Virtual Interviews will be held: May 6th – May 10th Additional Information The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.