Administrative Assistant for Faculty Policies

Details Open Date 10/18/2024 Requisition Number PRN40136B Job Title Administrative Assistant Working Title Administrative Assistant for Faculty Policies Job Grade D FLSA Code Nonexempt Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary VP Area Academic Affairs Department 02233 - AVP for Faculty Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $15.19 to $22.60 Close Date 01/31/2025 Priority Review Date 10/31/2024 Job Summary The Director of University and Academic Affairs Policy Administration seeks an Administrative Assistant to provide complex secretarial and administrative office support and perform a variety of administrative duties as described below. Responsibilities Essential Functions: Provides administrative support to Faculty Policy Director, the Senate Faculty Review Standards Committee, and the University Promotion and Tenure Advisory Committee. Responsibilities include, but are not limited to, scheduling appointments and committee meetings, coordinating and organizing committee materials, and drafting communication. Assists Faculty Policy Director with planning and goal setting. Collects, organizes, and analyzes data for specialized reports. Initial faculty policy and guideline preparation including formatting a current/proposed policy or procedure on the appropriate template and making initial edit recommendations. Provide research support. Other assignments as needed. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Conditions Nearly continuously: office environment Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. Minimum Qualifications Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. Preferences Strong written and verbal communication skills. Intermediate expertise with Microsoft Office Suite (Word, Excel, Outlook, and Powerpoint) Type Benefited Staff Special Instructions Summary Please provide a resume, a cover letter, and 1-2 writing samples that illustrate your writing skills (redacted as needed). Additional Information The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.