Legal Administrative Assistant

Job Title: Legal Administrative Assistant – Business Litigation & Insurance Support Location: Century City, CA (Hybrid) About the Firm A prestigious law firm located in Century City is seeking a detail-oriented, experienced Legal Administrative Assistant to provide essential support to its Business Litigation and Insurance practice groups. This hybrid role offers the opportunity to work in a collaborative environment, with 3 days in-office each week for hands-on team engagement and 2 remote days for flexibility. Role Overview This Legal Administrative Assistant will deliver comprehensive administrative and legal support to attorneys and staff, contributing to efficient case management and smooth operations. A high level of professionalism, initiative, and discretion is essential for success in this role. Key Responsibilities Legal Support : E-file documents in state, federal, and appellate courts; manage court dates and deadlines Document Preparation : Draft client letters, fee agreements, legal documents, exhibits, and other case materials Case & File Management : Organize and maintain physical and electronic files, track case timelines Logistics Coordination : Arrange depositions, trial logistics, travel, and meeting schedules Administrative Duties : Manage calendars, process bills, reconcile expenses, handle correspondence, and perform conflict checks Client & Stakeholder Interaction : Provide exceptional client service, assisting with meeting preparation and business development support Required Skills Excellent client service mindset with a proactive attitude Strong verbal and written communication skills, including grammar, proofreading, and document formatting Proficiency in MS Word, Outlook, Excel, PowerPoint, and document management systems Ability to prioritize, manage multiple deadlines, and handle confidential information with integrity Qualifications Associate’s or Bachelor’s degree preferred Minimum of 10 years as a Legal Administrative Assistant in a professional setting In-depth knowledge of legal terminology, case timelines, and court filing processes Physical Demands Regular use of office equipment (computer, phone, copy machine) Ability to remain seated for extended periods and occasionally lift light objects (e.g., files, paper) Compensation This role is non-exempt and eligible for overtime, based on experience and job-related factors. Why Join Us? This is an exceptional opportunity for an experienced legal professional to join a reputable firm with a supportive team environment. If you’re a skilled Legal Administrative Assistant seeking a dynamic role with room for growth, we encourage you to apply