Procurement Specialist

Procurement Specialist III Job Type: Contract (until 12/08/2025, with a strong possibility of extension) Schedule: Monday–Friday, 8 AM–5 PM Work Arrangement: Onsite, with potential for hybrid work in the future Locations: The Woodlands, TX 77380 (1 position) Little Rock, AR 72201 (1 position) Position Overview We are seeking two Procurement Specialist III professionals, one based in The Woodlands, TX, and the other in Little Rock, AR. In this role, you will manage the procurement of materials and goods to support business operations. Leveraging your advanced supply chain and purchasing expertise, you will develop efficient sourcing strategies, manage vendor relationships, and ensure compliance with procurement policies. You will act as a key liaison between stakeholders, suppliers, and internal teams, delivering cost-effective and timely solutions. Key Responsibilities: Procurement Operations Manage and process Request for Quotations (RFQs), ensuring all specifications, schedules, and quality/quantity requirements are accurate and clearly defined. Resolve invoice discrepancies, including issues related to overages, shortages, damages, and other mismatches. Identify and evaluate suppliers, including diverse vendors, to secure the most advantageous offerings. Execute competitive bidding strategies, direct negotiations, and other cost-saving measures to achieve optimal pricing and terms. Prepare and issue thorough and accurate Purchase Orders (POs) to suppliers. Supplier and Stakeholder Management Establish and maintain professional, ethical relationships with suppliers in alignment with organizational standards and policies. Act as the primary point of contact for stakeholders and suppliers, ensuring smooth communication and resolution of issues. Collaborate with internal stakeholders to proactively address material needs, ensuring alignment with business goals. Governance and Compliance Ensure compliance with procurement procedures, policies, and delegations of authority. Negotiate favorable terms and conditions, balancing quality, cost, and schedule requirements. Maintain detailed documentation and reporting on procurement activities for audit and performance tracking. Expediting and Reporting Track and expedite orders as necessary to meet business demands. Provide comprehensive reporting on procurement metrics and savings achieved. Required Skills and Knowledge Technical Expertise Advanced understanding of How Buys and Pays (HEBAP) guidelines and purchasing policies. Proficient in commercial management processes, including supplier diversity and safety metrics. Deep knowledge of material purchasing requirements and procedures for enterprise fleets (e.g., Nuclear, Power Generation). Analytical and Strategic Skills Strong negotiation skills with the ability to support and lead supplier commercial negotiations. Ability to analyze market conditions and derive competitive insights. Proficient in using electronic platforms for source-to-settlement processes. Operational Proficiency Advanced application of end-to-end purchasing processes, from requisition handling to PO closeout. Skilled in managing invoice exceptions and resolving discrepancies. Experience in maintaining document control standards and filing systems (physical and electronic). Interpersonal Skills Strong communication and relationship management capabilities to engage with suppliers, stakeholders, and cross-functional teams.