Administrative Services Assistant

Summary As the Administrative Services Assistant, you will be responsible for performing a variety of office, clerical, and facilities tasks to support the Administrative Services Supervisor in providing an excellent in-office experience to clients, employees, guests, and vendors. The location of this role is at our Fairport, NY headquarters location. You will report to the Administrative Services Supervisor. Responsibilities Processing and delivery of incoming/outgoing mail (USPS, FedEx, UPS, newspapers, etc.) Maintaining proper inventory of mail/office/kitchen supplies, including reordering when necessary Ensuring kitchenettes and conference rooms are properly stocked with kitchen, office, and cleaning supplies Identifying equipment/facilities problems and placing appropriate service calls Providing support (set-up, food/drinks, materials, clean-up) for client/employee meetings and other Firm activities Performing administrative tasks related to new/departing employees (key cards, office supplies, name plates, etc.) Ensure all conference rooms and Reception areas maintain appropriate appearance. Assist in maintaining vendor relationships with the Firm Acting as part of a rotation for reception, including operating switchboard (answering/directing calls), greeting clients/visitors, etc. Assisting with physical security by disseminating and tracking temporary key cards for employees, visitors, and vendors. Performing clerical tasks, such as printing, scanning, binding and assisting with other administrative duties, including (but not limited to) general office tasks, facilities management, and client support Assist with client and firmwide mailings, and special projects as needed Qualifications Associates Degree preferred 1 - 2 years customer service experience preferred Intermediate computer experience - Microsoft Word and Excel preferred Physically able to reach, stretch, bend, and walk during the daily routine, with ability to stand for long lengths of time; ability to lift up to 50 pounds Ability to work full time on-site at our Fairport, NY headquarters location Compensation: Expected hourly rate between $22-$23 per hour