Administrative Assistant

Job Description D'Leon Consulting Engineers is seeking a Administrative Assistant in Los Angeles, California Responsibilities Prepares correspondence, maintains calendars, sets up and coordinates meetings Takes meeting minutes, copies and scans documents, logs information, tracks documents, handles phone calls, greets and assists visitors. Additional duties include support of projects in regards to document control, project controls, financial processes, creating reports and power point presentations. Able to work well with others and report directly to SCI & PCI inspectors. Strong organizational and planning skills in a fast-paced environment. Manage everyday office duties and support inspection staff. (Manage office supplies). Have knowledge of VEO (Inspection/Document control program). Have knowledge of Prolog (Inspection/Document control program). Filing and reviewing of RFI’S, Submittal and some knowledge of Plan Reading. Excellent knowledge and proficient in Microsoft Office and management software (Be capable to create logs, charts, etc.). Liaison between Inspector and Project management/Document control. Coordinate Inspector meeting & with contractor & stakeholder including organizing weekly safety meetings. Ability to maintain and organize filing system from pre-construction to project close-out Qualifications 10 years or more experience as an administrative assistant in construction projects Knowledge of VEO and Prolog Proficient in Microsoft Office Suite