Administrative Assistant

Job Description

D'Leon Consulting Engineers is seeking a Administrative Assistant in Los Angeles, California

Responsibilities

• Prepares correspondence, maintains calendars, sets up and coordinates meetings
• Takes meeting minutes, copies and scans documents, logs information, tracks documents, handles phone calls, greets and assists visitors.
• Additional duties include support of projects in regards to document control, project controls, financial processes, creating reports and power point presentations.
• Able to work well with others and report directly to SCI & PCI inspectors.
• Strong organizational and planning skills in a fast-paced environment.
• Manage everyday office duties and support inspection staff. (Manage office supplies).
• Have knowledge of VEO (Inspection/Document control program).
• Have knowledge of Prolog (Inspection/Document control program).
• Filing and reviewing of RFI’S, Submittal and some knowledge of Plan Reading.
• Excellent knowledge and proficient in Microsoft Office and management software (Be capable to create logs, charts, etc.).
• Liaison between Inspector and Project management/Document control.
• Coordinate Inspector meeting & with contractor & stakeholder including organizing weekly safety meetings.
• Ability to maintain and organize filing system from pre-construction to project close-out

Qualifications

• 10 years or more experience as an administrative assistant in construction projects
• Knowledge of VEO and Prolog
• Proficient in Microsoft Office Suite