Executive Assistant to Commercial & Legal Executive

About us: Founded in 2022, ARB Interactive is an innovative startup offering free-to-play social gaming experiences to players in North America. Supported by a team of talented and creative professionals, ARB is committed to building a collaborative, inclusive, and diverse work environment that fosters innovation and excellence. Ready to be the strategic right hand to a dynamic leader shaping the future of social gaming? We're seeking an exceptional Executive Assistant to support our Commercial & Legal Executive during an exciting period of growth and innovation. This isn't just about managing calendars and emails – it's about providing crucial support to a progressive leader who values collaboration, initiative, and professional growth. If you're an experienced EA who takes pride in creating order from chaos, anticipating needs before they arise, and building strong partnerships, while having an interest in learning about the legal and compliance side of gaming tech, we want to talk to you. Core Responsibilities: Provide sophisticated calendar management in a fast-paced environment Coordinate complex meetings and team events; take detailed notes and track action items Handle all travel arrangements and detailed itineraries Manage and prioritize incoming communications Prepare expense reports and process invoices Draft correspondence and presentations Coordinate across departments and with external partners Support board and committee meeting preparation Handle sensitive and confidential information with discretion Maintain organizational systems and processes Assist with special projects and initiative Assist with basic contract administration Maintain organized digital filing systems Coordinate with outside counsel offices Support department budget tracking Help organize legal department materials Assist with standard legal document preparation Track important deadlines and renewals Support compliance documentation needs Role and expectations will expand over time Required Qualifications: 5 years of executive assistant experience Exceptional organizational and prioritization skills Outstanding written and verbal communication Strong attention to detail Proficiency with Google Suite and a variety of planning/tracking systems (e.g. Notion, Asana, etc) Proven experience handling confidential information with appropriate discretion, always maintaining a focus on upholding integrity and ethics for the business Problem-solving mindset Professional demeanor and presentation style Preferred Qualifications: Experience supporting C-level executives Startup, social casino/gaming, or tech industry experience Experience with legal document handling Knowledge of contract management systems Project coordination experience Bachelor's degree Key Success Factors: Exceptional interpersonal skills Proactive problem-solving ability and capacity to anticipate needs Adaptability and flexibility Team-oriented mindset Professional maturity Why Join ARB Interactive? Innovation-Driven Culture: We value forward-thinking ideas and a proactive approach to problem-solving. Growth Opportunities: Be part of a fast-growing company with opportunities to lead impactful projects. Competitive total compensation packages 401(k) retirement plan with company match 100% employer-paid flexible medical, dental, and vision benefits for you and your family Life insurance, disability insurance, and other ancillary benefit offering options Unlimited paid time off and 14 company-paid holidays per year Tuition reimbursement Employee referral bonus Candidates are required to be local to Los Angeles area. Qualified candidates may work from home and/or local Regus office at times, but must be flexible and readily available to work from a variety of locations on short notice as business demands arise (including local, domestic, and international travel at times). Diversity Commitment: We are focused on building a diverse and inclusive team. We welcome people of all backgrounds, experiences, abilities, and perspectives and are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Learn more at https://arbinteractive.com/