Office Administrator

About the Role: The Office Administrator is the glue that keeps our team together Everyday we will rely on you to use your interpersonal skills to welcome visitors and assist team members in a multitude of ways. This is a key position at PeopleFund and is 100% in-office at our Downtown Austin Headquarters. About Us: Our Mission is to creates economic opportunity and financial stability for underserved people by providing access to capital, education, and resources to build healthy small businesses. Our Values are: · Integrity First · Service Before Self · Excellence In All We Do Is that you? Awesome Let’s talk about what you’ll do here Job Duties and Responsibilities Include: · Support front desk and facility while providing administrative support to our team · Provide support to Loan Administration & Risk with the tracking of updated insurance requirements on client loans · Ensure the front desk area of PeopleFund HQ is neat, presentable, and equipped · Answer all incoming phone calls and route them to the appropriate person or department, taking detailed messages as needed · Happily, greet visitors, route them to the appropriate people, or provide detailed information · Check mail in front of HQ building daily · Sort and distribute mail and packages · Send outgoing mail, including certified mail and FedEx · Solely responsible for monitoring inventory, ordering supplies, and stocking common areas and breakroom · Maintain office equipment and supplies (copy machine, general office supplies) · Decorate the lobby and breakroom for holidays and events as appropriate · Set up, flip, and clean conference rooms throughout the day for all meetings and working with the meeting owners to decide on appropriate configuration · Manage conference room calendar and help resolve conflicts as needed · Manage group lunch orders for internal meetings and customer meetings as requested · Coordinate with janitorial, vending, and tenant companies for repairs, maintenance, security/building access, fire safety, HVAC, elevator, irrigation, pest control, storage/shredding, etc. · Manage vehicles: maintenance, insurance, gas receipts, registration, and usage · Work with HR on new employee cube/office set-ups including furniture ordering and maintenance, carpet cleaning, door/cube signs, and any other needed materials · Order business cards for new and existing employees · Responsible for employee badging and access · Assist in the planning and execution of company events and initiatives · Assist with other special projects as needed for all departments Requirements: · Outgoing and optimistic personality · High level of emotional intelligence · Thorough understanding of keeping specific information confidential · Bilingual Preferred (English and Spanish) · Professional communication skills, both written and verbal · Computer knowledge with working experience using MS Office; specifically, Word and Excel · Ability to multi-task and handle multiple ongoing projects at once · Acute attention to detail and ability to think on your feet · Knack for building relationships and engaging people The Perks: · Medical, dental, vision, and life insurance coverage. PeopleFund pays up to 100% for employee only coverage · Paid Time Off starting at 3 weeks per year and 12 paid holidays · 401 (k) retirement plan with match and immediate vesting · Flexible Spending Account (FSA) and Health Savings Account (HSA) available for qualifying medical pans and expenses · Dependent Child Care Spending Account available to employees who qualify