Accounts Receivable Intern

Description WHO WE ARE Together we are a world-class diversified manufacturer with a commitment from our team to proudly provide pure precision solutions to our customers, delivering superior quality, value, and service. Ferrotec (USA) Corporation is a technology company with a worldwide presence in a broad array of end products, manufacturing systems, and industries serving primarily the semi-conductor industry. We provide our customers with advanced material, component, system, and manufacturing solutions. Please visit www.ferrotec.com for a list of office locations. HOW YOU MAKE AN IMPACT Responsible for the integrity of Accounts Receivable for the Company. Applies strong organizational skills to prioritize tasks and ensure timely workflow. Uses PC computer skills in a network-based automated accounting environment. Employs effective communication skills in supporting other departments and in interacting with customers. Reports to the Accounting Manager. WHAT SUCCESS LOOKS LIKE Level I Prepares all customer invoices and ensures timely mailing daily. Applies all cash payments to the proper accounts daily. Monitors payment status of all accounts and calls customers regarding past due balances daily. Prepares approved credit memos. Reviews customer account balances and researches and resolves discrepancies. Monitors credit limits to ensure appropriateness and to minimize exposure to company. Resolves customer inquiries timely. Assists in the tracking, updating, and filing of customers' resales certificates. Responsible for filing of customer invoices. Responsible for auditing daily shipments. Responsible for preparation and distribution of the performance report daily. Responsible for the preparation of appropriate documentation as required by J-Sox. Releases and manages sales order per Accounting policy. Other duties as assigned. Level II Meets level I requirements. Monitors credit limits to ensure appropriateness and to minimize exposure to the Company. Responsible for the preparation of all weekly and monthly reports. Prepares monthly account reconciliations. Performs credit research on new customers and recommends appropriate terms for customer. Determines when customers should be placed on credit hold; when product should subsequently be released; and new payment terms assigned, if a change is necessary. At each month, quarter and year-end, ensures that a proper cutoff is achieved so that revenue and related accounts are properly recognized and recorded. Responsible for the applicable portion of the monthly and quarterly reporting packages. Responsible for reconciliation of various General Ledger accounts as required. Must be able to provide coverage for Accounts Receivable Associate, if required. Preparation of CA sales and use tax filing. Responsible for the integrity of resale certificates. Responsible for the accuracy and completeness of AR Agings, Bad Debt Reserve, and Customer Deposits. Assesses Accounts Receivable processes and procedures for areas of improvement. Releases and manages sales orders per Accounting policy. Other duties as assigned. Not a comprehensive list of duties. Duties may change without notice at management's sole discretion WHAT YOU NEED TO BE SUCCESSFUL H.S. diploma or equivalent plus 5 years' experience; A.S. plus 3 years' experience. Strong working knowledge of Incoterms. Proficient in Windows-based PC software packages including Excel and Word, etc. Good interpersonal and analytical skills Good communication skills, both verbal and written Ability to maintain strict confidentiality Ability to prioritize multiple projects and work independently Attention to detail Preferred Skills: Experience with Oracle business software PERKS OF JOINING OUR TEAM With positive values, a productive atmosphere and a commitment to excellence, Ferrotec encourages employees to maximize and realize their potential. The salary range is included in this job posting is relevant to applicants that reside or work in the Livermore, CA area only Salary offers will depend on a your experience, knowledge, skills, education, and location. Actual salary may vary due to these and other factors. Ferrotec is proud to offer Competitive Benefits Package including Medical, Dental, Vision, Life & Disability, 401K Matching, Flexible Work Hours, Tuition Reimbursement, Leadership Development, Travel and Hotel Discounts, Paid Time Off , Sick & Wellness and Volunteer Time, Employee Recognition Program, Employee Engagement & Appreciation Events hosted throughout the year. Virtual Wellness Activities and Classes available to all employees & family members and Much More We would love to get to know you better and you get to know us better You can easily apply We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.