Administrative Assistant

Administrative Assistant - District Office Essential Job Functions: Provides administrative support to department lead and faculty members. Support faculty with paperwork (to include new faculty set up), loads, daily schedules, textbook adoptions support, grades and class rolls. Interfaces daily with students, administrators, various departments, visitors, staff, and faculty. Enters student data for new, transition and current students, ie; maintains various computer-based records/files and create classes. Works with Clinical Coordinator/Division Operations Coordinator in development of class schedules and catalog revisions. Banner Entry via several banner programs. Schedules and coordinates multiple meetings to include Faculty, Advisory Board, Job Fair, Information Sessions and New Student Orientations. Record and transcribe meeting minutes. Schedules room reservations. Facilitates preparation of curriculum revisions and development of curriculum for new programs. Travel arrangements, Parking Reimbursements. Additional Job Functions: Processes Payroll. Orders exams. Orders inventory supplies, Submit Expenses, Maintains P Card needs. Types letters, memos, substitute forms, reports to include state reporting as required. Processes requisitions and invoices as needed. Budget Planning and preparation to include end of fiscal year. Proctors as needed and Help with recruiting development needs. Collects and processes Course Folders, prepare affidavits of Graduation and certificates. Work Business Office as required to include attend training class for this need. Knowledge, Skills and Abilities: Ability to demonstrate the College values Must project a professional image, have excellent telephone etiquette and communication skills Must be extremely accurate and have excellent proofreading, grammar and spelling skills Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-passed office environment Basic skill level in Microsoft Office (Word, Excel & PowerPoint) Required Education: High school diploma or equivalent Preferred Education: Above requirement plus one year of specialized or technical training beyond high school Required Experience: Two years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job. Preferred Experience: Above requirement including one or more years in a higher education environment. Bilingual candidates are encouraged to apply. Note: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements. Salary Grade: 103 Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule Requisition Number: req5566 Posting Close Date: 12/2/2024