Payroll Administrator

Payroll Administrator - Kalmar USA (Ottawa, KS) Offering Sign-on Bonus Compensation: Base Salary: Starting $58,000.00 per year (hourly, eligible for overtime) Sign-On Bonus (amount is negotiable) Eligible for Annual Bonus Eligible for Annual Salary Review & potential increase Who is Kalmar? Kalmar offers the widest range of cargo handling solutions and services to ports, terminals, distribution centers and to heavy industry. Kalmar is the industry forerunner in terminal automation and in energy efficient container handling, with one in four container movements around the globe being handled by a Kalmar solution. Through its extensive product portfolio, global service network and ability to enable a seamless integration of different terminal processes, Kalmar improves the efficiency of every move. Our offering consists of cargo handling equipment, automation, software and services. The Kalmar product range includes ship-to-shore cranes, rubber-tired and rail-mounted gantry cranes, straddle and shuttle carriers, reach stackers, empty container handlers, terminal tractors and forklift trucks. Kalmar’s offering also covers maintenance contracts, technical support, spare parts, training and crane upgrades and Kalmar One automation system. What makes Kalmar GREAT: Kalmar’s commitment to sustainability - The ongoing transition towards a decarbonized and more sustainable world impacts Kalmar in many ways. We contribute to the transition to a 1.5°C, circular world by solving our customers’ sustainability challenges. At the same time, we take action to ensure that our environmental ambitions are founded on safe, inclusive, transparent and ethical business practices. Diversity, Equity and Inclusion : At Kalmar, we cherish diversity and are committed to fostering an inclusive culture and workplace. We treat every employee as a unique individual and ensure equal opportunities for all, regardless of gender, age, ethnicity, nationality, or sexual orientation. We believe that everyone deserves respect, equality, and a strong sense of belonging. Our approach involves recognizing and celebrating individual expertise and needs, while treating our employees and engaging with our suppliers and customers with fairness and respect. Leadership: For us, leadership isn't just a title. It's a commitment to empowering individuals and fostering collective success. Personal Development: As part of our learning philosophy, we aim to offer our employees opportunities for internal transfers, job rotations, and involvement in challenging projects and assignments. In our belief, development always starts from an individual's own thirst for growth. That's why, at Kalmar, we prioritize regular development discussions, ensuring that your career aspirations are not just heard but actively supported. Kalmar offers an EXCELLENT employee benefit's package including: Medical, Dental, Vision & Life insurance option effective on the first day of employment. Flexible Spending Account for medical expenses Company-paid Short & Long-Term Disability Company Paid Life Insurance Policy (2X’s annual salary, max $300k) (Additional life insurance policies available for self, spouse and children) Company paid holidays, paid sick time & paid vacation time: vacation time begins accruing from day one 401k Plan –company matches first 6% of employee contributions into the 401K plan, 401K Plan-employees are eligible to participate on the 1st day of the month following 30 days of employment- employees are 100% vested immediately upon enrollment (no waiting period) Tuition reimbursement & Professional Development Assistance offered and more…. Making your next move count Purpose of Position: The Payroll Administrator’s role is to manage Kalmar’s payroll process to ensure employees are paid timely & accurately, maintain compliance with federal, state and local payroll tax regulations and assist employees with payroll related inquiries/issues. Main tasks and responsibilities: Manage multi-state payroll using Paycor payroll system Calculate pay and verify amounts: ensure employees are paid accurately and timely; including regular wages/salaries, overtime compensation, commissions, bonuses, deductions and withholdings, pay raises, etc. Maintain records: Keep up to date records of employee pay rates, salaries, hours worked and ensure relevant data is maintained in payroll database and supporting systems. Manage timesheet processes – upload, review as necessary, post. Calculate and handle accruals for 401k, PTO, etc. as required by current business model Assist with ad-hoc reporting and analysis Support accounting with general ledger actionable reports Support outsourced Payroll Tax processes– Register, Review, Reconcile, and Resolution of any issues Team Collaboration: Support colleagues through full cross training of payroll responsibilities, Coordinate with HR team to support all services for the US business units Ensure compliance with Kalmar Code of Conduct, internal control, established practices, legal, regulatory and other policies, laws and procedures. Support and promote Kalmar’s process-driven way of working Control and ensure global standardization and best practices. Ensure continuous improvement and development. Support cost and process efficiency Other duties as assigned What you’ll need to succeed Education/Certifications: Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred High School diploma or equivalent required Certified Payroll Professional Certification (CPP) Fundamental Payroll Professional (FPC) preferred, not required Experience: Minimum 2-3 years multi-state payroll environment covering a minimum of 10 states Competencies: Good team work, communication and presentation skills Ability to work with remote teams Excellent interpersonal and negotiation skills High attention to detail, organized, good time management skills Ability to work with multicultural team, holistic viewpoint Technical Competencies: Paycor (preferred), MS Office, Google Suite, ServiceNow (or any ticketing system preferred) Working together with Payroll department team Global Shared Services team Human Resources Employees of supported Kalmar business units You will be part of Kalmar is a global company, and we have operations in 35 countries. At the end of 2023, around 5200 people worked at Kalmar. We offer a variety of different career possibilities for different backgrounds and ambitions, so whatever your passion is, we may just have the job for you We want to bring in new expertise and fresh ideas, while providing our existing employees with new and interesting career opportunities. Interested in joining the Kalmar Team? Please submit your resume/CV to be considered Or, you may send your resume directly to brandy.besedichkalmarglobal.com Kalmar (Nasdaq Helsinki: KALMAR) offers a wide range of industry shaping heavy material handling equipment and services to ports and terminals, distribution centers, manufacturing and heavy logistics. Headquartered in Helsinki, Finland, Kalmar operates globally in over 120 countries and employs approximately 5,000 people. In 2023, the company's sales on a carve-out basis totaled approximately EUR 2.0 billion. www.kalmarglobal.com