Administrative Data Assistant Job at Huston-Tilloston University in Austin

Administrative/Data Assistant

POSITION SUMMARY

The Office of Sponsored Programs (OSP) is seeking a Data/Administrative Assistant, that will support business operations by managing and organizing data, maintaining records, preparing reports, and performing various administrative tasks such as scheduling, correspondence, and office coordination.

TASKS & RESPONSIBILITIES

• Coordinates general office operations; processing paperwork compiling data and preparing reports
• Acts as first point of contact
• Resolve routine administrative problems by answering inquiries concerning office operations
• Assist support activities (OSP and Title III)
• Performs a wide variety of typing assignments which may be confidential in nature
• Performs various computer operations; provides drafts and edits
• Performs basic clerical duties
• Maintain office schedules
• Process purchase requests for goods and/or services
• Make travel arrangements
• Arrange training workshops; provide agendas; record minutes
• Provide data operations
• Manage database systems
• Provide grant monitoring and alerts
• Assist with grant management and compliance
• Disseminate data reports
• Gather research data
• Manage various budgets

QUALIFICATIONS

• Bachelor’s Degree in related field required;
• Three to four years of related experience;

KNOWLEDGE, SKILLS, & ABILITIES

• Data entry skills;
• Records maintenance skills and ability to maintain confidentiality of records and information;
• Database management skills;
• Ability to communicate effectively, both verbally and in writing; ability to read and interpret grants;
• Ability to understand and follow specific instructions and procedures;
• Organizing and coordinating skills;
• Skill in the use of operating basic office equipment;
• Ability to create, compose, and edit written materials;
• Ability to maintain calendars and schedule appointments;
• Ability to coordinate training workshops;
• Ability to input data into recording systems;
• Ability to gather and analyze research data

*This position is supported by Federal funds and employment is contingent continued funding and the overall success of the grant activity.

SUPERVISION

SALARY RANGE

POSITION STATUS

SETTING

Founded in 1875, Huston-Tillotson University is Austin's first institution of higher education. The University is an independent, liberal arts, church-related, historically black institution located on a 23-acre tree-lined campus near downtown Austin, Texas. The University is affiliated with United Methodist Church, the United Church of Christ, and the United Negro College Fund. Undergraduate, four-year degrees in business, education, the humanities, natural sciences, and social sciences are awarded. Huston-Tillotson University is multi-cultural, multi-ethnic, and multi-faith, and welcomes students of all ages, races, and religions. All faculty are engaged in a range of activities, their primary focus is teaching. The student-teacher ratio is 15 to one, which allows an environment of personalized attention to students.