Robert Half is hiring: Administrative Assistant in Beverly Hills

We are seeking an Assistant to join our team in Beverly Hills, California. This role will involve supporting our team in various administrative tasks within the entertainment industry. The successful candidate will have the opportunity to manage schedules, coordinate events, liaise with industry professionals, and handle a range of administrative tasks. This role offers a contract to permanent employment opportunity.

Responsibilities:

• Coordinate and manage busy schedules and events

• Handle various administrative tasks to support the team

• Liaise with talent and industry professionals as necessary

• Ensure smooth communication between departments

• Assist with travel arrangements when necessary

• Maintain confidentiality and handle sensitive information appropriately

• Manage project timelines and prepare presentation materials

• Utilize Microsoft Office for various tasks, including data entry, email correspondence, and scheduling appointments

• Respond to customer inquiries, both through inbound and outbound calls

• Monitor customer accounts and take appropriate action when necessary

• Minimum of 1 year experience in an assistant role in entertainment industry

• Proven ability to answer inbound calls efficiently and professionally

• Exceptional customer service skills, with a focus on satisfaction and retention

• Proficiency in data entry, with a high level of accuracy and attention to detail

• Experience in managing email correspondence, ensuring timely responses and follow-ups

• Capability to handle both inbound and outbound calls, providing information and assistance as needed

• Proficiency in Microsoft Excel, including the creation and management of spreadsheets

• Experience with Microsoft Outlook, including managing calendars and setting up meetings

• Knowledge of Microsoft PowerPoint, with the ability to create, edit, and present slideshows

• Proficiency in Microsoft Word, including creating, editing, and formatting documents

• Experience in scheduling appointments, coordinating schedules, and ensuring effective time management