WOTM - Partners Professional
Accounting Administrative Assistant Job at WOTM - Partners Professional in Hunti
WOTM - Partners Professional, Huntington Beach, CA, US
Job Description
Job DescriptionCompany Description
Partners Professionals is currently looking for an Accounting/Administrative Assistant, located in Huntington Beach. Temp to hire, M-F 8-5pm, onsite, offering $23-25/hr. DOE The Administrative Assistant will work with all departments, coordination, organizational, and administrative functions.
Accounting/Administrative Assistant Job duties:
- Answering the phone.
- Prepare Customer Checks to be deposit (Excel)
- Entering Vendor's Bills (QuickBooks)
- Preparing order via website, e-mails and ED2 (Fishbowl)
- Weekly Report Tracking List (Fishbowl & Excel)
- Entering Customer Payments (QuickBooks and Excel)
- Miscellaneous (Depends on the day).
- Confirmation on Orders (EDI, Excel and Fishbowl)
- Providing POD to our customers. (Shipping company's website)
- Running A/R aging summary (QuickBooks and Excel).
- Update all necessary files. (Excel)
- Vendor Discrepancy Invoices. (QuickBooks and Excel)
- Making sure supplies are in stock.
- End of the day reports (Excel)
- Logistics (Scheduling Trucking Company via Website and Excel)
- UPS / FedEx Shipment Label (UPS WorldShip and FedEx Ship Manager)
- Charging Customer Credit Cards (Via website)
- Filing
- Sending Invoices via EDI (Excel)
Accounting/Administrative Assistant Job Requirements:
- Minimum of 2+ years of experience as an Administrative Assistant reporting directly to senior management
- Advanced Microsoft Office skills, Excel and
- Knowledge of QuickBooks
- Proficiency in collaboration and delegation of duties
- Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
- Exceptional interpersonal skills
- Friendly and professional demeanor
Our Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.
Company Description
Our Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.