Administrative Assistant Job at Ryan Gems Inc. in New York

Position Overview:

Ryan Gems Inc., a family-owned fine jewelry manufacturer, is seeking a highly organized and proactive Administrative Assistant to support day-to-day operations. The ideal candidate will be a detail-oriented professional with excellent communication and multitasking skills, eager to work in a fast-paced and collaborative environment.

Responsibilities:

• Provide administrative support to ensure smooth operations, including scheduling meetings, managing calendars, and handling correspondence.
• Coordinate with various departments, including sales, production, and design, to facilitate workflow.
• Maintain organized records and filing systems for invoices, contracts, and other essential documents.
• Monitor inventory and office supplies, ensuring timely replenishment.
• Prepare reports, presentations, and other materials as needed.
• Manage data entry tasks with a high degree of accuracy and attention to detail.
• Perform other administrative duties as assigned by management.

Qualifications:

• Proven experience as an Administrative Assistant or in a similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with CRM or inventory management software is a plus.
• Exceptional verbal and written communication skills.
• Excellent organizational and time-management abilities.
• A proactive attitude with the ability to anticipate needs and solve problems independently.
• Experience in the jewelry or manufacturing industry is a plus but not required.

What We Offer:

• A dynamic and supportive work environment in the heart of New York City.
• Opportunities to learn and grow within the jewelry manufacturing industry.
• Competitive salary and benefits package.