Executive Administrative Assistant Job at Nomad Group in New York

???? About Nomad Property Group

At Nomad Property Group, we specialize in creating exceptional real estate experiences, managing over 2 million square feet of prime commercial space across New York City. Our team is passionate about tenant representation and is dedicated to helping high-growth companies find office spaces that reflect their brand and mission while meeting financial and operational needs. As a leader in the commercial real estate industry, Nomad Property Group continues to build a portfolio of success through unparalleled service and a commitment to excellence.

???? Join Our Team

At Nomad Property Group, were looking for an Executive Administrative Assistant who is driven, proactive, and ready to contribute to our fast-paced, collaborative environment. We value exceptional talent and foster a culture of ownership, attention to detail, and sustained focus. Our team members are empowered to take initiative and are given opportunities to grow and develop professionally.

???? Role Overview

The Executive Administrative Assistant will play a vital role in supporting our leadership team and ensuring the seamless operation of both administrative and marketing functions. This position is ideal for a highly organized individual who can manage multiple projects efficiently, thrives in a dynamic environment, and has a keen eye for detail.

???? Responsibilities

Administrative Support:

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Oversee data entry, organize files, and maintain a comprehensive document management system.
• Act as a liaison between internal teams and external partners, ensuring timely communication.

Marketing Assistance:

• Support marketing initiatives by creating and editing content using tools like Canva.
• Manage and update the companys LinkedIn profile, sharing news, market insights, and case studies.
• Assist in organizing client appreciation events and promotional activities.

Property Management Support:

• Prepare and edit property listings, ensuring accurate and engaging content.
• Schedule and coordinate property tours, managing logistics and communications.
• Track tenant inquiries and assist in lease documentation and client correspondence.

Project Coordination:

• Work closely with executives to support ongoing real estate projects and client transactions.
• Conduct market research and compile information for presentations and proposals.

???? Desired Skills & Experience

• 3+ years of experience in an administrative or executive support role, preferably in commercial real estate or a related field.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with Canva for marketing design.
• Experience with LinkedIn for professional networking and social media engagement.
• Exceptional organizational and multitasking skills, with the ability to prioritize effectively.
• Strong written and verbal communication skills, with a professional and personable demeanor.
• High level of discretion and professionalism when handling sensitive information.
• Ability to work both independently and collaboratively, with a proactive approach to problem-solving.

? What We Value at Nomad Property Group

• Ownership: Taking initiative and being accountable for your responsibilities.
• Craftsmanship: Attention to detail and pride in delivering high-quality work.
• Focus: Dedication to accomplishing goals through sustained effort.
• Empathy: Understanding and valuing diverse perspectives, both internally and externally.
• Humor: A positive attitude and sense of humor to enjoy the work we do together

???? What We Offer

• Competitive salary and benefits package.
• Opportunities for professional growth and career development.
• A collaborative, supportive work culture with a commitment to excellence.
• Exposure to exciting commercial real estate projects and a network of industry leaders.

???? How to Apply

• If you are a motivated and organized individual looking to make an impact in commercial real estate, wed love to hear from you! Please submit your resume and a cover letter detailing your experience and what excites you about working with Nomad Property Group to hello@nomadgroup.io