Administrative Assistant Job at IMS People in West Lafayette

Job Details for your reference;
Job Title: Administrative Assistant 5
Duration:  6-month position with extension possible.
Job Location:  610 Purdue Mall, West Lafayette, Indiana 47907
Hours: 40 Hours a week job.
Shift:  9:00AM - 3:00 PM
Type: This will be a hybrid work schedule (must be onsite at least 1 day per week - every Tuesday is required).

Posting Title:

• West Lafayette, IN - Administrative Assistant 5 - Engineering - Recruited.

Job Summary:

• Provide high-level administrative support for an consortium of 20+ universities.
• Independently perform non-routine administrative functions exercising discretion, such as coordinate events, conduct searches for information, prepare reports or handle special projects.
• Draft and edit correspondence, promotional materials or presentations.
• Handle non-routine inquiries and issues from internal and external sources.

Responsibilities & Duties:

• Perform non-routine administrative functions; conduct research, prepare reports and presentations, respond to information requests, and manage correspondence.
• Coordinate events, including room reservations, setups, resource needs, agenda preparation, and catering.
• Maintain calendars, schedule meetings, prepare agendas, and collect and provide support materials.
• Arrange travel, order supplies and services, and ensure proper functioning of office equipment.
• Update and maintain mailing lists, databases, social media content, and websites.
• Develop, implement, and maintain/improve processes related to administrative support operations (e.g., records maintenance, data collection and maintenance, etc.).

Qualifications & Skills:
Education & Experience:

• Requires a high school diploma/GED.
• Minimum of 2 years of experience in an administrative support role.

Skills:

• Excellent verbal and written communication skills.
• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
• Strong organizational and time management skills and attention to detail.
• Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs.
• Ability to interpret policies and procedures to proactively resolve issues or improve processes.
• Ability to identify problems and implement or recommend solutions.
• Drafting, proofreading and editing skills.