Administrative Assistant Job at Ultimate Staffing in Carlsbad

Job Summary: We are seeking a detail-oriented and organized Administrative Assistant. The ideal candidate will provide administrative support to ensure efficient operation of the office, assist in managing office tasks, and contribute to a positive work environment.

Key Responsibilities:

• Answer and direct phone calls, taking messages as necessary.
• Greet visitors and clients, providing them with information and assistance.
• Manage schedules and appointments for staff members.
• Prepare and organize documents, reports, and presentations.
• Maintain office supplies inventory and place orders as needed.
• Assist in coordinating meetings and events, including logistics and materials.
• Handle incoming and outgoing correspondence (emails, mail, packages).
• Perform data entry and maintain accurate records in databases.
• Support team members with various administrative tasks as required.

Qualifications:

• High school diploma or equivalent; additional qualifications in office administration are a plus.
• Proven experience as an administrative assistant or in a similar role.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Professional demeanor and a positive attitude.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.