Administrative Assistant Job at Diversity Talent Scouts in Louisville

We are seeking a detail-oriented and proactive Temporary Administrative Assistant to provide essential support to our senior executive team and assist with recruitment activities. This 3-month contract role is well-suited for individuals who thrive in fast-paced environments and possess strong multitasking and interpersonal abilities. Responsibilities: Executive Support: Deliver comprehensive administrative assistance, including calendar management, travel arrangements, and meeting coordination. Prepare and revise correspondence, reports, and presentations as required. Handle confidential information with the highest level of discretion. Manage office supplies and ensure executives have the necessary resources for their meetings. Recruitment Coordination: Organize interview schedules and manage all related logistics. Serve as the primary contact for candidates, providing prompt and professional responses to inquiries. Assist in creating and posting job descriptions across various platforms. Maintain organized recruitment files for easy access. General Administrative Duties: Answer incoming calls, respond to emails, and direct inquiries to the appropriate team members. Ensure that electronic and physical filing systems remain organized. Support onboarding for new hires, including preparing welcome kits. Collaborate with HR and other departments to ensure efficient administrative operations. Requirements: Education: High school diploma or equivalent is required; an associate's degree or higher is preferred. Experience: Minimum of 3 years in an administrative role; experience in recruitment support is advantageous. Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Exceptional organizational abilities and strong attention to detail. Excellent verbal and written communication skills. Capable of prioritizing and managing multiple tasks in a dynamic environment. Professional demeanor with the ability to engage effectively at all levels of the organization. Additional Information: Duration: 3 months, with the potential for extension based on business needs. Hours: Full-time (40 hours per week). Compensation: Competitive hourly rate commensurate with experience.