Administrative Assistant Job at Diversity Talent Scouts in Louisville

We are seeking a detail-oriented and proactive Temporary Administrative Assistant to provide essential support to our senior executive team and assist with recruitment activities. This 3-month contract role is well-suited for individuals who thrive in fast-paced environments and possess strong multitasking and interpersonal abilities.

Responsibilities:

Executive Support:

• Deliver comprehensive administrative assistance, including calendar management, travel arrangements, and meeting coordination.
• Prepare and revise correspondence, reports, and presentations as required.
• Handle confidential information with the highest level of discretion.
• Manage office supplies and ensure executives have the necessary resources for their meetings.

Recruitment Coordination:

• Organize interview schedules and manage all related logistics.
• Serve as the primary contact for candidates, providing prompt and professional responses to inquiries.
• Assist in creating and posting job descriptions across various platforms.
• Maintain organized recruitment files for easy access.

General Administrative Duties:

• Answer incoming calls, respond to emails, and direct inquiries to the appropriate team members.
• Ensure that electronic and physical filing systems remain organized.
• Support onboarding for new hires, including preparing welcome kits.
• Collaborate with HR and other departments to ensure efficient administrative operations.

Requirements:

• Education: High school diploma or equivalent is required; an associates degree or higher is preferred.
• Experience: Minimum of 3 years in an administrative role; experience in recruitment support is advantageous.

Skills:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational abilities and strong attention to detail.
• Excellent verbal and written communication skills.
• Capable of prioritizing and managing multiple tasks in a dynamic environment.
• Professional demeanor with the ability to engage effectively at all levels of the organization.

Additional Information:

• Duration: 3 months, with the potential for extension based on business needs.
• Hours: Full-time (40 hours per week).
• Compensation: Competitive hourly rate commensurate with experience.