Administrative Assistant Job at LHH in Atlanta

LHH is seeking a highly organized, detail-oriented, and adaptable Administrative Assistant in Downtown Atlanta to support the Director and team at a wonderful non-profit organization. The successful candidate will manage a variety of administrative functions, including scheduling meetings, organizing travel, coordinating program activities, and ensuring smooth daily operations. This role is ideal for someone with strong communication skills, a collaborative attitude, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

Administrative Support

• Act as the primary administrative contact for the Director and team, anticipating needs, managing logistical arrangements, and ensuring efficient information flow.
• Schedule meetings for the Director and team members, including external stakeholders. Prepare agendas, secure meeting spaces, arrange catering, and communicate meeting details to participants.
• Organize and book travel for the Director, including flights, accommodations, and transportation.
• Draft and manage emails, letters, and other forms of communication for the Director.
• Assist with document preparation, scanning, copying, and formatting. Maintain both paper and electronic filing systems to ensure easy access to records.
• Create and maintain contact lists and program records for team activities.
• Help implement systems for document management, information flow, and organizational planning to improve internal operations.

Program Coordination

• Assist with preparing and sending correspondence to donors, scholars, and other partners.
• Help coordinate events such as scholar retreats, conferences, and receptions, ensuring all logistical arrangements are in place for smooth execution.
• Maintain current records for scholars, communicate program details, and promote events and training opportunities.
• Assist in coordinating Selection Committee activities, including meeting scheduling, material preparation, and attendance as needed.
• Ensure accurate and up-to-date records of program activities and prepare documentation for annual audits.

Qualifications:

• A minimum of 2 years in an administrative assistant or project management role, preferably in a nonprofit, legal, or educational environment.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational abilities with the capacity to handle multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and internet research.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Exceptional attention to detail, time management, and problem-solving skills.
• Ability to interact effectively with senior leadership, donors, scholars, and other key stakeholders. Professional, friendly, and upbeat demeanor.
• Comfortable working in a fast-paced environment, adapting to shifting priorities, and meeting tight deadlines.

Additional Information:

• This is a hybrid position based in the Atlanta office, with a requirement to work at least 2 days per week in-office.
• Parking: Additional pay provided to cover monthly parking rate.
• Proof of vaccination is required on the first day of work.

What We’re Looking For:

• A self-starter who can work independently, but also thrives in a collaborative team environment.
• Someone with strong attention to detail, flexibility, and an ability to pivot quickly as needed.
• A friendly and upbeat individual who shares the mission and values of the program.

If you are highly organized, professional, and passionate about contributing to a meaningful cause, we encourage you to apply!