Administrative Assistant Job at Gruve in Redwood City

Job Title: Administrative Assistant

Location: Redwood City, California

Employment Type: Full-Time, Work from Office (5 days a week)

Pat Rate: $23 - $25/hour

About the Company

Gruve is an innovative Software Services startup dedicated to empowering Enterprise Customers in managing their Data Life Cycle. We specialize in Cyber Security, Customer Experience, Infrastructure, and advanced technologies such as Machine Learning and Artificial Intelligence. Our mission is to assist our customers in their business strategies utilizing their data to make more intelligent decisions. As a well-funded early-stage startup, Gruve offers a dynamic environment with strong customer and partner networks.

Why Gruve

At Gruve, we foster a culture of innovation, collaboration, and continuous learning. We are committed to building a diverse and inclusive workplace where everyone can thrive and contribute their best work. If you’re passionate about technology and eager to make an impact, we’d love to hear from you.

Gruve is an equal opportunity employer. We welcome applicants from all backgrounds and thank all who apply; however, only those selected for an interview will be contacted.

Position Description

The Administrative Operations Coordinator plays a crucial role in supporting the daily functions of the office, ensuring efficient administrative processes, and providing comprehensive support to the CEO and executive team members. This position requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Roles & Responsibilities

• Manage and maintain the schedule of the CEO, including coordinating meetings and appointments.
• Prepare and distribute correspondence, reports, and presentations as needed.
• Handle incoming calls, emails, and inquiries, directing them to appropriate parties.
• Assist in the onboarding process for new employees.
• Plan and coordinate in-office events, including logistics and catering.
• Prepare agendas and take minutes during executive meetings and distribute them to the proper parties.
• Any other job functions that may be assigned.

Basic Qualifications

• Completion of Bachelor’s degree
• Previous experience as an administrative assistant, executive assistant, or similar role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to prioritize tasks and work independently.
• High level of professionalism and discretion.
• Knowledge and experience with the use of AI and related technologies.

Equal Employment Opportunity

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Compliance Statements

• This job description is compliant with the Fair Labor Standards Act (FLSA) and Americans with Disabilities Act (ADA).
• The essential functions listed are necessary for ADA compliance.
• Salary ranges are provided in accordance with New York and California pay transparency laws.

Physical Demands

• Ability to remain in a stationary position for extended periods.
• Occasionally move about the office to access files and office equipment.

Work Environment

• This position may require working in a fast-paced environment.
• On-site presence is required.

Reasonable Accommodation Statement

Gruve is committed to the full inclusion of all qualified individuals. As part of this commitment, Gruve will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact hr.usa@gruve.ai.