Administrative Assistant Job at Biz Voice Boost in Austin

Job Title: Administrative Assistant

Location: Austin, TX

Job Type: Full-time

The Administrative Assistant plays a crucial role in supporting day-to-day office operations, facilitating communication, organizing schedules, and providing comprehensive administrative support to the team. This individual ensures that all office procedures run smoothly and that employees have the resources they need to work efficiently.

• Administrative Support:

  • Manage office communications, including answering phones, responding to emails, and handling incoming and outgoing mail.
  • Prepare and edit documents, reports, and presentations, ensuring accuracy and professionalism.
  • Maintain and organize physical and electronic filing systems.

• Office Management:

  • Monitor and order office supplies, ensuring the office is well-stocked and equipment is functional.
  • Collaborate with building management for maintenance and facility needs.
  • Greet and assist visitors, creating a welcoming environment for clients and partners.

• Data Management:

  • Input, update, and maintain data in company databases, ensuring information is current and accurate.
  • Generate reports and summaries as needed by the team or leadership.

• Project Assistance:

  • Support various projects by conducting research, preparing materials, and helping with logistics.
  • Take meeting minutes, track action items, and follow up on deliverables.

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Detail-oriented with a commitment to accuracy.
• Ability to work independently and as part of a team.