Administrative Assistant Job at Agro Labor Services, Inc. in Tehachapi

Job Summary:

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Supervisory Responsibilities:

·         May direct the work of clerical employees in lower job classifications.

·         May assist in training newly hired clerks and secretaries.

Duties/Responsibilities:

·         Answers and transfers phone calls, screening when necessary.

·         Welcomes and directs visitors and clients.

·         Maintains filing systems as assigned.

·         Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.

·         Responds to and resolves administrative inquiries and questions.

·         Coordinates and schedules travel, meetings, and appointments for managers or supervisors.

·         Prepares agendas and schedules for meetings.

·         Records and distributes minutes or other records for meetings.

·         Maintains office supplies and coordinates maintenance of office equipment.

·         Maintains a system for recording expenses and the use of petty cash.

·         Performs other related duties as assigned.

Required Skills/Abilities:

·         Excellent verbal and written communication skills.

·         Excellent interpersonal and customer service skills.

·         Proficient in Microsoft Office Suite or related software.

·         Excellent organizational skills and attention to detail.

·         Basic understanding of clerical procedures and systems such as recordkeeping and filing.

·         Ability to work independently.

Education and Experience:

·         Associate’s degree required; Bachelor’s degree in related field preferred.

·         Three to five years of experience in an administrative role.

Physical Requirements:

·         Prolonged periods sitting at a desk and working on a computer.

·         Must be able to lift up to 15 pounds at times.