First Recruiting LLC is hiring: Administrative Assistant in Santa Monica

• Maintain and update the C-Suite Executive team calendar
• Coordinate logistics for calls, meetings, and events with the Lead Executive Assistant to ensure C-Suite Executive receives daily/weekly schedule, Requests and Reminders List
• Arrange travel for C-Suite Executive, including reserving hotels, ground transportation and dining reservations
• Prepare trip itineraries and directions - Ensure necessary materials and supplies are organized
• Answer phones and provide detailed messages to the C-Suite Executive
• Maintain and update documents, contacts, electronic files, and various record-keeping spreadsheets, prepare expense reports
• Assist with miscellaneous projects, requests, research, and tracking/reporting needs
• Serve as the primary liaison and the main point of contact for the C-Suite Executive Administration team and C-Suite Executives’ guests, facilitating seamless coordination of daily activities
• Oversee daily C-Suite Executive administration team operations, ensuring the C-Suite Executive office and meeting rooms are well organized, clean, and supplies are fully stocked

 Minimum of 2 years of experience in an administrative role, ideally in a corporate office environment

 Proficient in Word, Excel, Outlook and Teams, Workday and Concur

College Degree Preferred