Administrative Assistant Job at Safe Harbor Estate Law in Little Canada

We are seeking a proactive, professional, and highly organized Administrative Assistant to join our expanding team. The ideal candidate will possess exceptional foresight, intelligence, and experience, enabling them to anticipate and address the personal and professional needs of our CEO and Director of Operations.

If you thrive in a versatile role and enjoy working closely with leadership, we encourage you to apply. This opportunity extends beyond a typical job; it's a career prospect for the right individual. Alongside fostering your personal and professional development, we offer an extensive benefits package, including monthly in-office massages, comprehensive health, vision, and dental plans, life insurance, short and long-term disability coverage, an HSA, FSA, and Dependent Care FSA. Additionally, we provide a 401(k) plan with a 3% company contribution, generous paid time off, and paid holidays.

If you're passionate about joining a team dedicated to a higher purpose and driven to optimize performance while maintaining exceptional service, this could be your new professional home. To discover more about our company, please visit our "You Should Work Here" page: https://safeharborestatelaw.com/you-should-work-here#.

$21 - $25 hourly

• Manage office duties such as organizing filing systems and ordering office equipment and supplies
• Report incoming information like phone calls, messages, memos, and emails to an executive
• Support an executive with meeting preparation and take minutes
• Other assistant duties as assigned from executives such as pick up orders, and other personal assistant tasks
• Make sure executive schedules including travel arrangements, itineraries, and team meetings, are organized and up-to-date
• Be the main point of contact for high-level executive

• Scheduling meetings as needed and correcting scheduling conflicts.
• Manage all travel arrangements. Book flights, hotels, cars, and seminars as directed by the CEO/Director of Operations.
• Make reservations for meals and activities. Provide detailed itineraries for travel.
• Review and triage incoming e-mails, elevating important communications to the and delegating or responding to the rest.
• Attend meetings as needed: transcribe notes, follow up on action items and calendar tasks.
• Handle computer/technical issues either by being tech-savvy yourself or contacting our IT Company or Office Manager.
• Event planning for the Firm and personal events.
• Picking up orders and assisting with personal errands as needed.

• Experience using Microsoft Office
• Strong organizational skills, communication skills, time management skills, and interpersonal skills
• 2+ years performing supportive duties in a personal assistant or executive assistant role, or similar
• Comfortable meeting deadlines and handling confidential information

• Possess a two-year degree.

Safe Harbor Estate Law is a firm focused on Estate Planning and Elder Law. We are passionate about helping clients protect themselves, their loved ones, and their assets. We pride ourselves on helping clients achieve their goals while providing an outstanding client experience. In 2022, (for the fourth consecutive year) we were a Law Firm 500 award winner as one of the top 25 fastest-growing law firms in the US. We find it very rewarding to work together collaboratively to help more clients every year.

To learn more about our company, please visit our "You Should Work Here" page: https://safeharborestatelaw.com/you-should-work-here